Executive Administrative Support

Executive Administrative Support

Selectek is partnering with a firm in Charlotte, North Carolina to hire an Executive Administrative Support on a contract-to-direct basis. Candidates will play a critical role in ensuring the smooth and efficient operation of administrative functions within the organization.

Employment Type: Contract-to-Direct Location: Charlotte, NC Expected Pay Range: $29/hr. - $31.25/hr before permanent conversion based on certification and experience Experience Required:

• High School Diploma or equivalent required. Bachelor's degree preferred.
• 5 plus years of administrative experience at the executive level.
• Microsoft Office Suite proficiency (Word, Excel, PowerPoint, Outlook)
• Excellent Written & Verbal Communication Skills
• Strong demonstrated writing skills
• Maintains confidentiality and uses discretion with business information

Job Details:

• Act as primary executive for the president of the company and the executive team.
• Manage daily administrative tasks including scheduling meetings, coordinating calendars, and organizing travel arrangements for team members.
• Prepare, review, and maintain documentation such as contracts, reports, and correspondence to ensure accuracy and compliance with company policies.
• Manage corporate phone lines including answering incoming calls, providing information to callers as well as routing calls to appropriate personnel or departments.
• Serve as a liaison between internal departments and external partners, facilitating clear and timely communication.
• Maintain and update databases and filing systems to ensure information is current and easily accessible.
• Assist in the preparation of presentations, proposals, and project documentation to support business development and operational initiatives.
• Coordinate logistics for company events, training sessions, and safety meetings to promote team engagement and compliance.
• Support procurement processes by tracking orders, managing vendor communications, and processing invoices.
• Support corporate IT group with equipment logistics as needed.
• Monitor and report on administrative metrics to identify opportunities for process improvements.
• Process monthly corporate and cash expenses in cloud platforms and accounting software (e.g. Concur).
• Contributes to team by accomplishing related requests as requested.

In addition to these requirements, candidates must be eligible to work in the United States as Selectek is unable to provide sponsorship or work visa documentation.

To be considered for this position, apply via the link or if email is more convenient, send an up-to-date resume to jfairbanks@selectek.net and reference this job posting.

Call 470.203.9530 to reach Joey Fairbanks from Selectek for more information.