Executive Administrative Assistant - PPM and CCA/Warranty Recovery

Executive Assistant

This role is categorized as hybrid. This means the successful candidate is expected to report to the Warren Technical Center, Michigan three times per week, at minimum.

The Executive Assistant role will be responsible for handling all aspects of office administration. This role must use independent thinking and judgment with sole discretion for office procedures. The position responsibilities include a broad scope of tasks including schedule and calendar management, collaborating with executive assistants to schedule meetings with various senior leaders and coordination of travel and events, presentation creation and records management. The position requires someone with a strong attention to detail, good organization, and critical thinking skills. The person in the role will handle all responsibilities in a discrete and efficient manner and have strong Outlook, Word and PowerPoint skills.

What You'll Do (Responsibilities):

• Run an active calendar of appointments, understand priority / urgency, and reorganize appropriately. Expedite handling of correspondence, global e-mail requests and phone calls while maintaining a high level of discretion and communicating professionally in writing and verbally across all levels of the company and externally
• Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports and letters
• Complete various assignments as requested with minimal direction, including meeting planning, floor and emergency coordinator duties, contractor badging administration, external vendor support, and special projects
• Maintain records, confidential files and GM specific reports
• Provide floor coordination support as needed
• Schedule complex meetings and maintain multiple calendars
• Support travel arrangements, Visa, Passport and associated expense reports
• Make decisions regarding the distribution/flow of information and work Non-Disclosure Agreement Support OPRA / Procurement Tracker Invoicing for department related purchases
• Knowledge of IT / Cell phone / Phone / MML / Teams / Webex / Skype and other Telepresence systems
• Continuously look for ways to improve efficiencies of day-to-day tasks
• Other administrative tasks not previously mentioned

Your Skills & Abilities (Required Qualifications):

• 5+ years' experience, preferably with exposure to executive leadership in an administrative capacity
• Advanced level of proficiency in COE software (MS Suite, scheduling, internet, Outlook, and knowledge of SharePoint)
• Excellent planning and analytical skills to execute and work independently on assigned projects
• Excellent verbal and written communication skills
• Ability to make and run calendaring, travel arrangements
• Ability to manage with discretion critical business and personal matters
• Ability to navigate through obstacles providing creative problem solving and troubleshooting capabilities
• Ability to facilitate large town hall/group meetings including remote, audio visual, video conferencing

What Can Give You a Competitive Edge (Preferred Qualifications):

• Bachelor's degree in business or related field
• Experience with SAP-Concur

Sponsorship: GM does not provide immigration-related sponsorship for this role. Do not apply for this role if you will need GM immigration sponsorship now or in the future. This includes direct company sponsorship, entry of GM as the immigration employer of record on a government form, and any work authorization requiring a written submission or other immigration support from the company (e.g., H1-B, OPT, STEM OPT, CPT, TN, J-1, etc).

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