Administrative Assistant - Intermediate (Hybrid)

UPMC Community Care Behavioral Health is seeking a full-time Administrative Assistant, Intermediate to join our team in Media, PA. This position offers a standard weekday schedule, Monday through Friday, 8:30 AM - 5:00 PM, and will begin as a fully onsite role. Following successful completion of training and based on performance, there may be an opportunity to transition to a hybrid work schedule.

Ideal candidates will bring:

• A minimum of 3 years of administrative support experience

• Strong attention to detail

• Writing experience in a professional setting

• Proficiency in Microsoft Word and Excel

• Prior experience organizing meetings and taking minutes

Under general supervision, provides varied administrative support to a department, a group of professionals or multiple departments.

Responsibilities:

• Under general direction, provides varied administrative support to a department or group of professionals.

• May make travel arrangements.

• Maintains various accounting and budgetary records (i.e., completes expense reports).

• Collects, compiles, and analyzes moderately complex data and information. Composes straightforward written descriptions of results. Researches, drafts, and/or abstracts reports (i.e., conduct initial research to gather information for Supervisor regarding topic of interest).

• May also perform all responsibilities of an Administrative Assistant - Associate: Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities. Orders office supplies and maintains office equipment. Answers, screens, and routes incoming calls and messages. Responds to routine questions

• Greets, screens, and directs visitors to appropriate staff member.

• Reviews administrative procedures and interprets them for employees.

• Maintains supervisor's calendar (i.e., proactively schedules meetings on supervisor's behalf, makes recommendations for large meeting venues and catering, takes leadership role to ensure meetings flow smoothly).

• Assists supervisor and department with presentations (i.e., provides content editing/content recommendations in addition to standard proofing).

• Composes routine, general, and unique/independent correspondence (i.e., sends more than standard emails, begins to modify content of email on behalf of department head, reads and answers correspondence).

• High school diploma or equivalent

• Three years experience in an administrative support role

• Proficiency in Microsoft Word and Excel

• Prior experience organizing meetings and taking minutes

• Strong attention to detail

• Writing experience in a professional setting

Licensure, Certifications, and Clearances:

UPMC is an Equal Opportunity Employer/Disability/Veteran