Contracts Administrator

Company : Robert Half

Location : Sugar Land, TX, 77498

Posted Date : 15 September 2025

Job Type : Other

Category : Administrative Assistance

Occupation : Administrator

Job Details

Role Overview

We are seeking a detail-oriented Contracts Specialist to manage new and existing contracts, coordinate renewals, and maintain accurate budget tracking. This is a key role supporting both sales and finance teams.

Duties/Responsibilities:

Contract Management

Enter new contracts (maintenance, enhancement, and construction) into the company’s ERP system with complete and accurate data.
Review and process contract renewals—coordinate approvals and update records accordingly.

Renewals Coordination

Track upcoming contract expirations.
Alert and forward renewal information to account managers for review, negotiations, and client outreach.

Budget Updates & Cost Control

Monitor and analyze contract budgets—update with scope changes, price adjustments, or additional services.
Advise Account Managers and Field Supervisors of cost variances.
Close out opportunities when contracts terminate.

Reporting & Documentation

Organize and maintain all contract documentation (originals, renewals, correspondence).
Generate regular reports on contract status, renewal pipeline, and budget variances for leadership and finance teams

Collaboration & Communication

Work closely with account managers, operations, finance, and procurement to ensure contracts are honored and financials are accurate
Serve as the point of contact for contract-related questions from internal teams.

System & Process Improvements

Use ERP tools to streamline contract data entry and renewal processes
Recommend improvements for contract workflows, tracking, and budget integration.

Qualification:

1–3 years in contract and budget roles, ideally within landscaping or construction.
Strong data entry, organizational, and MS Office skills.
Experience with ERP systems. Aspire experience preferred.

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