Administrative Supervisor

Description

The Department of Medicine, Digestive Diseases Division is seeking a strategic Administrative Supervisor to lead and manage operations in alignment with the strategic goals set by department leadership. This role partners closely with the Chief, CAO, and Director of Operations to oversee staffing, financial planning, and operational effectiveness across clinical, academic, and research programs. Responsibilities include supervising personnel, optimizing workflows, managing budgets, supporting faculty productivity, and ensuring compliance with institutional and external policies. The Supervisor also plays a key role in space and resource planning, business development, program growth, and fostering a collaborative, inclusive workplace culture. Additional responsibilities may include supporting trainee programs and contributing to fundraising initiatives.

Annual range: $83,800-$179,400

Qualifications

Required:

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  Bachelor's degree (BA, Health Care Administration, Public health or related field) and/or equivalent combination of education and experience

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  Minimum of three years of progressively responsible managerial experience including financial and budget preparation.

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  Minimum three years of supervisory and leader experience, over a small to medium basic science/clinical department or service line

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  Demonstrated strategic leadership, planning and change management skills in a complex environment, preferably a research-intensive medical school/health system.

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  Ability to demonstrate a moderate level of diplomacy in persuading and influencing a wide variety of people at various levels to achieve results.

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  Demonstrated ability to identify and analyze all pertinent information/data to make and communicate recommendations and decisions.

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  Demonstrated interpersonal and communication skills.

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  Demonstrated ability as a partner to establish a culture of integrity and accountability.

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  Expertise in financial planning and analysis and decision support as it pertains to academic health care, research and higher education.

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  Demonstrated skills as a receptive listener, influential and persuasive and seeks to understand the differing sides of each situation. Makes decisions effectively and decisively.

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  Strong knowledge of industry standards, trends and regulatory requirements.

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  Strong written skills to prepare accurate, concise, and clear reports and documents.

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  Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff.

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  Advanced expertise using computer software such as Microsoft Excel, Word, PowerPoint, database management and timekeeping software.

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  Ability to use high-level discretion and maintain a high level of confidentiality.

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  Knowledge of academic and/or administrative structure of institutions of higher education.

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UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.