Administrative Officer II - CASIT

Administrative Officer II

The Department of Surgery is seeking to hire a full time Administrative Officer II. In this role you will report to the Operations Manager of the Center for Advanced Surgical and Interventional Technology (CASIT) with additional routine direct support to the CASIT Executive Director, the UCLA CASIT AEI Director, and the CASIT Managing Director. In this exciting role you will provide critical administrative support to the CASIT leadership team.

Major responsibilities include:

• Acting as the front face of CASIT for the larger CASIT community and clientele
• Maintenance of the published CASIT calendar and those of select CASIT leadership
• Coordination, scheduling and management of CASIT meetings, courses, and events: Coordinate catering, Run errands, etc.
• Corresponding with internal and external clients and suppliers
• Composition and transcription at an executive level
• Coordinating and managing domestic and international travel
• Establishing and maintaining administrative, academic and research records related to the management of CASIT
• Research, preparation and editorial assistance for CASIT print, online and multimedia publications and presentations, including maintenance of the CASIT website using a content management system (CMS)
• Create and maintain various CASIT database records
• Manage CASIT supplies inventories; Assist in planning and execution of CASIT events and courses
• Occasional supervision of CASIT student workers and temporary staff (such as event- or course-specific support staff)
• Be available on a flexible schedule to support special events which may occur outside the typical work hours, which may occur on an occasional basis or on a rotating schedule, depending on CASIT needs
• Develop materials for and assist with training and orientation of new CASIT members.

Pay Range: $32.20 - $51.36 hourly

Required:

• High School Diploma or GED
• 5 years minimum of Business operations and/or administration experience
• Ability to use high-level discretion and maintain a high level of confidentiality
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Analytical skills sufficient to interpret and apply University and campus policies; define problems; formulate logical conclusions, recognize alternatives
• Strong written skills to prepare accurate, concise, and clear reports and document
• Communication and interpersonal skills sufficient to work effectively with University-wide and campus-wide Administrators, Deans, Department Chair, faculty and staff both orally and written

Preferred:

• Knowledge of academic and/or administrative structure of institutions of higher education.