Administrative Coordinator III

If you are hired to this position, you will be employed by Magnit Global. You will not be employed by City National Bank.

The Opportunity

The Administrative Coordinator III provides support and coordination in the consistent and effective application of policies, procedures, and practices related to the Office Operations and Administration Management. The position will encompass a wide array of functions, including new colleague onboarding as well as coordination of various office management elements to ensure exemplary client and colleague experience. Additionally, this role will include working with the Administration Director to help organize and execute special projects.

The Responsibilities

• Support the CNR Administration Director with meeting scheduling, collection and dissemination of meeting materials, event planning, budget and expense tracking, meeting minutes and action items tracking, project communications, other ad-hoc requests.

• Assist with space planning, colleague seating, and maintain accurate floor plans for all office locations.

• Function as the point-of-contact for various facilities items such as security system, ID badges and supports the set-up and/or modifications of office space including coordination of logistics.

• Establish, organize and supervise the maintenance of business unit records and retention of records, ensuring complete accuracy and confidentiality.

• Assist with Business Continuity plans and activities.

• Provide support with upkeep of facilities and liaise with building management and vendors. Track all facility repairs and maintain office equipment in good working condition.

• Manage print and marketing material in inventory as well as reprints.

• Process invoices and expense reports.

• Provide back-up for the reception desk.

• Work closely with Administration Direction on ad-hoc projects.

• Manage Office Operations team deliverables to ensure exception service to clients.

The Qualifications

• Principles and practices of customer relations, marketing and communications.

• Fundamental investment concepts, practices and procedures used in the securities industry.

Skill in:

• Coordinating marketing and communication project activities.

• Conducting research using the Internet and other resources, compiling results and preparing reports.

• Operating standard office equipment and using required software, including word processing, spreadsheet, graphics, data base and internet reference service applications.

Ability to:

• Communicate effectively, both orally and in writing, with all organizational levels.

• Work independently and manage multiple projects with changing priorities in a fast-paced environment.

• Provide a high level of customer service.

• High school diploma or equivalent and (2) two - (5) five years office or customer service experience

This is the pay range that Magnit reasonably expects to pay for this position: $32.65/hour - $35.00/hour

Benefits: Medical, Dental, Vision, 401K

QUALIFICATION/LICENSURE

Work Authorization : US Citizen

Preferred years of experience : 1 years

Travel required : No travel required

Shift timings :