Administrative Assistant to Clinic Leadership and Residency Coordinator - Lakewood Medical Center - (Mon-Fri, 8a - 4:30p)

Administrative Assistant To Clinic Leadership And Residency Coordinator

Join our dynamic academic team! This role provides high-level administrative support for both the Dental and Podiatry Residency Programs helping residents, faculty, and students stay organized, accredited, and on track. You'll be the go-to contact for program operations, accreditation coordination (CPME & CODA), and communication between residents, directors, and hospital partners.

What You'll Do

• Coordinate day-to-day operations for both residency programs, including schedules, evaluations, and rotations.
• Support accreditation compliance with CPME and CODA track documentation, prepare for site visits, and maintain up-to-date records.
• Manage recruitment and onboarding for residents and clerkship students.
• Maintain confidential academic and credentialing files for faculty, residents, and students.
• Assist with departmental meetings, reports, and projects for the Chair and Program Directors.
• Organize events such as orientation, graduation, and educational sessions.
• Act as a liaison between residents, faculty, and external partners to ensure smooth program communication.
• Promote teamwork, diversity, and a positive, professional environment across all interactions.

Minimum Requirements

• Bachelor's degree required in a related field such as health sciences, business, public administration or education, or a combination of experience and education resulting in attainment of equivalent knowledge and abilities.
• Five years progressively responsible experience in an administrative support role including administration of an education program.
• Excellent computer skills including MS Word, PowerPoint and E-mail programs.
• Excellent communication skills and professional presence with a customer service orientation.
• Ability to interact effectively with patients, physicians, government and community leaders, and the general public.
• Ability to recognize and handle priority incoming calls.
• Pleasant telephone demeanor.
• A team oriented individual with the ability to deal effectively with department staff in the resolution of problems and the completion of task.
• Ability to process and integrate complex information and appropriately exercise independent judgment.
• Ability to organize and deal with workload that involves tight deadlines, juggling multiple tasks and projects simultaneously as well as confidentially with minimal or no supervision.
• Ability to organize large amounts of varied material, research policies and procedures, perform simple bookkeeping tasks, and transcribe dictated materials.
• Ability to work independently on projects.

Preferred:

• Knowledge of accreditation or credentialing.

Ready to make an impact? If you're organized, proactive, and thrive in a fast-paced academic healthcare setting, we'd love to have you on our team. Apply today and help shape the next generation of dental and podiatric professionals!