Administrative Assistant

Administrative Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

Job Summary: We are seeking candidates with experience in project coordination, accounting, or marketing for an entry-level Administrative Coordinator role. This position offers a unique opportunity to provide critical administrative support while engaging in diverse project coordination, accounting, and marketing tasks.

Responsibilities:

• Provide administrative support, including phone coverage, appointment scheduling, and processing expense reports.
• Compose, organize, and maintain reports, documents, and records
• Order office supplies, manage stock, and ensure inventory is maintained.
• Coordinate meeting facilities and manage arrangements.
• Handle confidential information with professionalism and discretion
• Track and manage office and project expenses with accurate reporting.
• Support technical staff and project managers with high-level project coordination tasks.
• Facilitate remote collaboration through conference calls and online meetings.
• Coordinate meeting arrangements, including food orders, welcome guests, manage sign-in/out, and handle parking validations and accounts.
• Monitor, track, and organize electronic documentation; assist with project scheduling and filing
• Manage project guides, reviews, invoices, and expense reports as needed.
• Coordinate meetings, assist with presentations, and archive closed projects
• Help plan and organize office events
• Coordinate with office vendors related to supplies
• Coordinate maintenance issues with building management
• Perform other duties as needed

Preferred Qualifications:

• Associate or bachelor's degree in business administration or related field
• Knowledge of A/E industry desired
• Excel Proficient
• Local candidates preferred

Required Qualifications

• High School diploma or equivalent
• Excellent verbal and written communication including grammar, punctuation, proofreading, spelling and telephone skills
• Flexibility and ability to prioritize and handle multiple tasks and various managers in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Proficiency with MS Office including Word and Outlook
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected, and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.