Administrative Assistant for Operating Room/Cath Lab

Summary

Job Description:

Administrative Assistant II

Full-time I First Shift
Surgical Services I Lexington

Baptist Health Lexington Surgical Services Department encompasses several key areas: the Pre-Op Department, 20 operating rooms with a business office staff responsible for scheduling, a Postoperative Care Unit, an Endoscopy Department with dedicated pre- and post-op areas, and a Sterile Processing Department.

Description:

• Assists Executive Director, Cardiovascular Services with scheduling meetings, events and assisting with coordination of services for transition and moves.
• Oversees and coordinates activities for Invasive and Non-invasive Cardiology services with scheduling events, coordinating survey schedules, and assisting with reports.
• Coordinate and complete special projects independently or in cooperation with other groups as assigned.
• Coordinates and oversees the day-to-day management of supplies, equipment, and facilities for the Heart and Valve Center, as appropriate, to include maintenance, inventory management, logistics, security, and related activities.
• Serves as a primary point of direct administrative contact and liaison with other departments internally throughout the organization and external institutions and agencies on a range of specified issues; organizes and facilitates meetings, conferences, and other special events, as required.
• Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facilities, takes minutes, and provides administrative support and follow-up on matters arising from meetings.
• Maintains and updates office supplies for Cardiovascular Services
• Maintains Executive Director's schedule.
• Schedule meetings according to executive's guidelines.
• Provide information on schedule to executive daily or more frequently as appropriate.
• Coordinate schedule to provide effective use of executive's time.
• Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops

Requirements:

• High School Diploma or equivalent.
• 3 years of Administrative Assistant experience.

Benefits:

• Health, Vision, Dental and Pet Insurance
• Life Insurance
• Short Term and Long-Term Disability and Life Insurance
• Identity Theft Protection
• Tuition Reimbursement up to $6,000 annually
• Company paid Maternity and Paternity Leave
• 5 days of Paid Time Off available upon hire
• Bereavement Leave (includes pets)
• PTO Sell Back Program
• Compassionate Leave Sharing Program (PTO Donation)
• Employee Support Fund, for employees in need of emergency financial support
• Retirement with Company Match

Work Experience

Education