Accounts Payable Specialist (On-Site)

Accounts Payable Specialist (On-Site)

Morley Moss, Inc is currently looking for an Accounts Payable professional with 3-7 years of prior AP and administrative experience to work at our offices located in Sunnyvale, TX, near Mesquite, TX. This individual will be responsible for all accounts payable and vendor functions related to payable entry, processing, and management of vendor accounts. The ideal candidate must compute, classify, and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating, posting, and verifying duties to ensure vendors are paid accurately. Experience in the Construction industry is a preferred but not required. Understanding of State Sales Tax laws is preferred.

Morley Moss is a wholly owned subsidiary of EMCOR Group, Inc. EMCOR is the world's leading provider of mechanical and electrical construction and facilities services, including planning, consulting, and operations and maintenance. Morley Moss is part of EMCOR Construction Services, a $800 million firm with offices throughout the United States and is ranked as one of the nation's largest electrical contractors.

Since 1984, Morley-Moss has built its foundation on consistently exceeding the expectations of clients with an emphasis on the core values of honesty, integrity and value. Morley-Moss provides the highest level of customer service through quality, cutting edge technologies, continuing education and an unrelenting safety policy.

Essential Duties And Responsibilities:

• Compute, classify, record and verify numerical data for use in maintaining accounting records
• Coordinate and complete Accounts Payables for Oklahoma Office
• Ensure proper sales tax treatment for all purchases including electronic transactions.
• Manage New Vendor and Subcontractor setup ensuring accuracy, thoroughness and compliance with existing policies and procedures.
• Match vendor invoices and purchase orders, packing slips when applicable.
• Scan copies of invoices with issues and route to appropriate party, follow-up in a couple of days to resolve open issues.
• Receive vendor invoices via e-mail, route to appropriate party, follow-up in a couple of days to resolve open issues.
• Follow internal control policies, guidelines, and procedures for all activities maintaining GAAP compliance.
• Stay informed and up to date on project issues and payments from General Contractors and Customers.
• Manage weekly vendor payments, employee expense and per diem reimbursements.
• Enter invoices into accounting software, approve and pay invoices in a timely manner.
• Complete tax-exempt certificates
• Track vendor agreements and apply discounts when possible through timely payments.
• Organize and maintain A/P records.
• Help CFO with A/P accrual at month's end and other close activities as needed.
• Close A/P cycle timely in order to help with monthly accounting closing.
• Assist with audits, both internal and external, by handling all accounts payable related requests.
• Obtain vendor statements and reconcile open payables with their open receivable statement.
• Support CFO in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.
• Other duties as needed. Note: this job description is not intended to be all-inclusive. Employee may perform other related duties as necessary to meet the ongoing needs of the organization.

Preferred Education and/or Experience:

• 3 - 7 years working in an administrative job, supporting management.
• Two-year college degree or bachelor's degree (or equivalent electrical construction-related work experience) preferred.
• Working knowledge of the construction industry, operations management, and safety practices a plus.
• Working knowledge of federal, state, and city regulations and guidelines.

Computer Skills:

• Must demonstrate proficiency in Microsoft Office applications, particularly Microsoft Outlook and Excel.
• Must have experience with accounting software. Experience with Vista by Viewpoint is a plus.
• Accounts payable experience a strong plus, payroll experience a plus as well.
• Ability to communicate effectively and professionally with various departments and outside vendors, both verbally and in writing.

Required Attributes:

• Must have strong attention to detail.
• Must have strong time management abilities.
• Must have the ability to compile and analyze data, and problem solve.
• Must build positive working relationships with multiple levels of employees and management
• Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential information.
• Must demonstrate commitment to company values, goals and objectives.

Language Skills:

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employees, unions, government agencies, vendors and suppliers, and other contractor organizations.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate effectively with others. The employee is regularly required to use office tools and equipment such as computers, calculators, copy machines, etc. The employee frequently uses computers and computer systems at a workstation to set up functions, enter text or data, collect data, or process information. The employee requires mobility within the office from one work location to another occasionally. The employee may occasionally lift and/or move up to twenty-five (25) pounds.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to work in typical office environment conditions.

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process it is probably fraudulent.