Accounts Payable Specialist

Accounts Payable Specialist

This role is tasked with managing the end-to-end invoice process, fostering strong vendor relationships, and ensuring payments are made accurately and on schedule. Key duties involve collecting and digitizing invoices, handling insurance certificate requests, and assisting with vendor account reconciliations. The position also entails maintaining detailed financial records and collaborating closely with teams such as accounting.

Responsibilities

• Collect, digitize, and upload invoices into the designated document management platform.
• Respond to vendor inquiries, request invoice copies when needed, and support the onboarding of new vendor accounts.
• Ensure invoices are paid promptly and address any discrepancies or billing issues.
• Assist in reconciling vendor statements and confirm the accuracy of financial entries.
• Maintain organized documentation of financial transactions and contribute to month-end close procedures.
• Communicate effectively with vendors, internal stakeholders, and cross-functional teams to facilitate seamless operations.

Essential Skills

• Expertise in accounts payable processes.
• Proficiency in handling purchase orders and three-way matching.
• Skilled in 10-key data entry and invoice processing.
• Experience with AS 400 and Excel.
• Strong reconciliation and recordkeeping capabilities.

Additional Skills & Qualifications

• Experience with three-way matching.
• Familiarity with purchase orders and receipts.

Work Environment

• The position involves working in an office environment, collaborating with a team of 8 members. The role requires being in-office for 5 days a week. The company offers great opportunities for growth and development.

Job Type & Location

• This is a Contract to Hire position based out of Jacksonville, Florida.

Pay and Benefits

The pay range for this position is $19.00 - $21.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Sep 5, 2025.