Transportation Service Coordinator

Transportation Service Coordinator

Under general supervision, schedules and oversees vehicle and equipment repairs, inspections, preventative maintenance, warranty repairs, recalls and collision repairs for all GSA, Navy and customer owned vehicles and equipment at Naval Station Mayport to ensure their preservation, proper operation, and availability. Job requires working knowledge of the techniques, practices, and procedures for maintaining and repairing vehicles and equipment sufficient to perform a broad range of complex activities. Although guidelines are available for handling various situations in this job, not every situation can be identified with a solution developed in advance. Judgement is required in interpreting, analyzing and adapting methods, techniques and procedures to specific cases or problems. Solves routine or recurring problems and identifies and suggests solutions to more complex problems. Work is reviewed upon completion for technical accuracy and compliance with instructions or established procedures. Regular and frequent contact with others inside the work group, internal customers, and vendors is required to plan, coordinate or advise on work efforts or to resolve operating problems. May perform duties of other classifications that have a pay rate equal to or lower than the employee's current rate.

Duties / Essential Functions:

• For a fleet of 350 +/- vehicles and equipment, schedules monthly preventive maintenance with each command and customer
• Opens, modifies and completes repairs in Government Maximo and Company Maximo. Each work order is required to include in the Government Maximo, technician comments, labor time and material billed for that service.
• Dispatches work to proper technician for repairs in a timely manner as per contract.
• Maintains a vehicle inventory spreadsheet for each asset and POC for that unit.
• Verifies that all work is performed in accordance with NAVFAC P-300 and/or NAVFAC P-307.
• For services calls; properly identifies the nature of the service call; determines if the driver is in a safe location, evaluates the concern, and dispatches technician to diagnose the concern for proper actions within contract timeframe.
• Prepares and distributes reports as required: Daily Priority-1 Reports sent to P/W Transportation Manager, Transportation Manager, and each P-1 party involved in downtime; Monthly reports: Preventive Maintenance, CAT-3, Mobile Cranes Weights Tests, and Weapons Weight Tests. These reports are deliverable by the 25th of each month and required to be closed by 1st business day of the following month. Quarterly Reports: MHE Expense and Utilization Reports are required the 3rd working day of each quarter.
• GSA Claims: Each GSA vehicle with any repair over $100 requires a call in with diagnosis labor time, parts and labor time for repairs.

Required Education / Skills:

High School Diploma or equivalent Typing Computer Skills Minimum of 5 years' experience in coordinating fleet operations, vehicle/equipment assignments, repairs, and maintenance for an asset fleet of at least 300 vehicles and equipment.

Certificate / License / Requirements:

Valid Driver's License Travel: None