Store Closure Coordinator (Chesapeake)

Position Summary:

The Store Closure Coordinator manages all preconstruction and vendor coordination activities related to the closure and decommissioning of Family Dollar retail locations. This role supports the companys real estate and construction teams by ensuring store closure projects are executed efficiently, cost-effectively, and in compliance with all regulatory, contractual, and internal requirements. The Store Closure Coordinator is a central point of contact for closure-specific general contractors, vendors, and internal stakeholders, maintaining project documentation, tracking bid and permit statuses, and supporting close-out activities.

Key Responsibilities:

Closure Project Coordination

Issue and manage processes related to store closures, including scope narratives, drawings, and decommissioning requirements.

Coordinate timelines for store closures in collaboration with Real Estate, Operations, Portfolio, Facilities, and Project Managers.

Ensure closure work is completed per contract specifications, including removal of assets, signage, equipment, and fixtures.

Vendor & Documentation Management

Maintain and update a closure-specific vendor/GC master list.

Support vendor onboarding for closure-related services (e.g., environmental abatement, final cleaning, signage removal).

Track submission of required documents including W9s, COIs, and closure permit applications.

Closure Support

Prepare and maintain forms and RFPs for closure scopes.

Confirm inclusion of required items in closure packages such as site plans, asset lists, and lease compliance checklists.

Systems Administration

Manage closure projects within construction software systems (e.g., Lucernex, Accruent, Ariba).

Maintain closure schedules, project documentation, and approval workflows per standard operating procedures.

Reporting & Compliance

Provide the store design and construction bid manager with regular updates on closure project milestones, risks, and vendor issues.

Ensure closure projects comply with internal policies, lease requirements, and local jurisdiction standards.

Assist with final closure reporting and documentation turnover to Legal, Portfolio, and Finance teams.

Maintain logs and historical data by market and store type.

Provide reporting support for KPIs and cost benchmarking across project types.

Archive final documentation to ensure compliance with internal audit and legal retention standards.

Minimum Qualifications:

Associate or Bachelors degree in Construction Management, Business Administration, or a related field; or equivalent experience.

24 years of experience in construction coordination, project administration, or store closure-related roles.

Knowledge of commercial construction or facilities processes, especially retail decommissioning.

Familiarity with contract and bid management practices.

Proficiency in Microsoft Office Suite; experience with systems such as Lucernex, Ariba, or Accruent preferred.

Strong organizational skills with attention to detail and documentation accuracy.

Excellent written and verbal communication skills.

Preferred Qualifications:

Experience coordinating multi-site retail closures or similar rollout programs.

Working knowledge of property lease terms related to tenant responsibilities upon exit.

Ability to work cross-functionally with Legal, Finance, Real Estate, and Operations.