Staffing Coordinator, The Green Home

Supplemental Staffing Coordinator

This role is responsible for coordinating supplemental staffing across nursing units through the Resource Unit and Agency Contracting. The position ensures adequate coverage for all shifts, including nurses, Health Unit Coordinators, and Patient Care Technicians/Nursing Assistants. Key duties include managing staffing schedules, responding to call-offs, maintaining records, preparing reports, and providing general administrative support. The role operates on a 40-hour workweek (9:00 a.m. 5:30 p.m.), with no holiday shifts and a weekend rotation every 8 weeks.

1. Coordinates staffing schedules:
   • Provides comprehensive staffing schedules and flexible staffing coverage for nursing units based on established staffing requirements for each unit.
   • In the event of call-offs or other absences, assures real-time adequate staffing.
   • Maintains contact with patient care areas, including Unit Directors and Nursing to obtain up-to-date temporary staffing needs.
   • Prepares daily staffing for review with respective unit managers each day by 11 a.m.
   • Communicates staffing changes in a timely manner to Unit Director/AOD/CNO-VP.
   • Provides support to patient care services division during eRecord downtime.
2. Maintains records:
   • Performs payroll data entry for Resource Unit staff and other staff as appropriate.
   • Processes and files requisitions, schedules and computer sheets.
   • Enters required data into appropriate computerized tracking forms and databases.
3. Prepares reports:
   • Utilizes software systems for reporting trending data.
   • Maintains nursing personnel attendance reports and submits a monthly report to the Director of Nursing denoting lost work time and overtime statistics.
4. Other office support:
   • Responds to general questions via telephone, email.
   • Orders office supplies as needed.

• High school diploma or GED is required.
• Previous healthcare experience is preferred.
• Ability to utilize Word, Excel and PowerPoint to generate reports and other information is required.
• Knowledge of One Staff scheduling system is required.
• Knowledge of the payroll and timekeeping process and the ability to maintain these records in UPMC's systems is required.
• Licensure, Certifications, and Clearances:
• Act 34
• OAPSA

UPMC is an Equal Opportunity Employer/Disability/Veteran