Sr Program Coordinator

Legends

Founded in 2008, Legends' operating divisions worldwide include Global Partnerships, Global Sales, Hospitality, Global Merchandise, Global Technology Solutions, Attractions, Growth Enterprises offering clients and partners a 360-degree data and analytics fueled service solution platform to elevate their brand and execute their vision. Currently, Legends works with marquee clients across business verticals including professional sports; collegiate; attractions; entertainment; and conventions and leisure. We are the industry leaders in designing, planning, and realizing exceptional experiences in sports and entertainment.

Global Merchandise

Recognized leaders in retail and merchandising worldwide, Legends Global Merchandise provides a fully customized, customer-centric, omnichannel shopping experience for fans. Our vertical service solution allows us to provide the latest trends, styles, designs, and brand collaborations across different categories. For in-venue, e-commerce and pop-up operations, Legends sets the standard when it comes to a unique shopping experience. We pride ourselves in creating a customized portfolio of inventory based on each property and operating as a true extension of each client's brand. Different guests want different things, and we are here to build and provide a tailored retail experience.

The Role

The Sr. Program Coordinator works closely with the Director of Strategic Partnerships, Sr Account Managers, and handles the team's NBA, NHL and NFL wholesale orders. In addition, administrative and business detail by performing the following duties. Exhibit detailed knowledge of current apparel and headwear fashion trends in Professional and Collegiate space.

Essential Functions

• Receive, track, review, process, enter and code all PO's and Invoices. Must communicate effectively with the Finance Department and work in the finance system. Must be willing to dispute incorrect invoices and request credit memos from merchandise vendors.
• Maintain and update event reporting statistics and historical figures.
• Receive and direct telephone calls from merchandise vendors and external customers. Answer caller questions and/or refer caller to Director.
• Data entry of inventory and orders into the Sales System.
• Prepare mailing lists, analyze shipping costs, and email the annual Merchandise Catalog.
• Edit and/or assist in creating digital forms.
• Track, organize and maintain merchandise samples. Mail sample merchandise to clients as requested.
• Perform administrative support duties, including typing of internal and external communication including, but not limited to letters, reports, memoranda and e-mails.
• Generate mail merges, create spreadsheets, produce data reports, and edit graphics/photos.
• Assist with coordinating and scheduling client meetings and site visits.
• Travel to and assist with the set-up of fixtures, equipment and merchandise for Tastes and/or Showrooms.
• Travel to and assist at onsite events as needed for the Corporate Program to include those listed under the Job Summary. Travel time may range from 24 hours and up to three weeks, depending on the need. Travel at times can occur last minute.
• Assist with on-site merchandise tents product install at events as necessary.

Qualifications

To perform this job successfully, the candidate must be able to perform each essential duty above at the highest levels. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Bachelor's degree (B. A.) or equivalent from four-year College or four years related retail experience and/or training; or equivalent combination of education and experience.
• This position requires that the person be highly organized, self-motivated individual who can work independently.
• Must have strong verbal and written communication skills
• Must be able to manage multiple tasks and priorities and easily adapt to changing situations.
• Strong computer skills are a must. Use of Microsoft Excel, Microsoft Word and comfortable use of Internet is necessary.
• Must have excellent data entry skills with strong attention to detail and accuracy
• Ability to understand and follow work processes.

Compensation

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Working Conditions

Location: On site (Indianapolis, IN)

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit, talk, hear; use hands to finger, and handle controls. The employee frequently is required to reach with hands and arms. The employee is required to stand, walk, and stoop. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Legends Global is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.