Sr Program Coordinator- Computational Health Informatics Program

Position Summary
We are seeking a proactive and highly organized Senior Program Coordinator to support the Director of the Computational Health Informatics Program (CHIP) at Boston Children’s Hospital. This role balances strategic initiatives with essential administrative functions, serving as a central point of coordination and communication within a dynamic and innovative program. If you thrive in a fast-paced environment, enjoy solving complex challenges, and excel at both operational and strategic tasks, this is an incredible opportunity to make a significant impact.

CHIP is a pioneering leader in biomedical informatics affiliated with Harvard Medical School. Since 1994, CHIP has been dedicated to transforming healthcare through cutting-edge computational methods, focusing on artificial intelligence, genomic medicine, and scalable health information technology. The program collaborates across disciplines to tackle complex healthcare challenges, with a particular emphasis on improving pediatric outcomes and advancing public health.

Key Responsibilities:
Strategic Support

• Collaborate with the Director to monitor priorities, drive initiatives, and ensure follow-through on key objectives.
• Prepare summaries, briefings, and background materials for meetings, proactively addressing needs as they arise.
• Assist in developing and refining workflows and time management strategies to maximize efficiency.
• Create and propose meeting agendas for retreats, council meetings, lab meetings, committee meetings, faculty meetings, and other key gatherings.

Event Coordination

• Plan and execute program events, such as workshops, seminars, and faculty retreats.
• Coordinate all event logistics, including venue selection, catering, invitations, and on-site supervision.
• Manage travel and accommodations for event participants.
• Draft and distribute communications, prepare meeting agendas, and ensure follow-up.

Administrative Support

• Calendar Management: Oversee the Director’s complex schedule, prioritizing meeting requests and coordinating logistics.
• Travel Coordination: Manage detailed domestic and international travel arrangements, including itineraries and reimbursements.
• Correspondence Management: Triage emails, draft and proofread communications, and handle confidential materials with discretion.
• Office Operations: Ensure smooth daily operations, including answering calls and welcoming visitors.

Faculty Recruitment and Support

• Coordinate faculty recruitment efforts, including scheduling interviews and organizing candidate visits.
• Assist with faculty appointment processes, preparing and editing related documentation.

Communication and Liaison

• Serve as a key point of contact for internal and external stakeholders, ensuring timely and professional communication.
• Attend meetings as needed, taking minutes, tracking next steps, and ensuring action items are addressed.
• Create and distribute weekly updates summarizing key information, upcoming deadlines, and priorities.

Minimum Qualifications
Education:

• Associate's; Bachelor's preferred

Experience:

• 5 years of related experience OR Bachelor's and 3 year's of related experience.
• Event coordination experience preferred
• Previous experience in an academic environment preferred
• Experience with event planning and project management preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Docs and Sheets, and related tools preferred

Boston Children’s Hospital offers competitive compensation and unmatched benefits including flexible schedules, affordable health, vision and dental insurance, child care and student loan subsidies, generous levels of time off, 403(b) Retirement Savings plan, Pension, Tuition and certain License and Certification Reimbursement, cell phone plan discounts and discounted rates on T-passes. Experience the benefits of passion and teamwork.