Sr. Manager Corporate Facilities (Hybrid: Onsite and Remote Work)

Sr. Manager, Corporate Facilities

Join Our Community of Food People! Sr. Manager, Corporate Facilities is the single point of accountability for office facility operations, occupancy budgets, design phases to construction completion for redesign and/or expansion, reduction projects, Kitchen and Welfare projects. Manage all aspects of project execution in accordance with company policy and procedures. Develops, maintains and ensures compliance to the USF Facility Standards program inclusive of national discounts and Leed "green" initiatives. Ensures safety and environmental programs are adhered to with all said projects. Additionally, this position is responsible for coordinating associated relocations with said construction/redesign projects if applicable.

This position is segmented as Hybrid meaning there is a combination of three onsite days per week and two remote.

Responsibilities:

• Direct the implementation of construction or reconfigurations of corporate and divisional office/kitchen projects to include but not limited to: spacial analysis and planning; facility selection process; budget preparation and compliance; internal/external team assembly; construction vendor; construction documents (plans, specifications, drawings and schedules); furniture selection, order and install; value engineering; prepare and present redesign options for review/approval to Human Resources and/or Department Heads; obtain, review and award estimates; coordination with subcontractors, USF's IT Department, security system, signage, movement and use of equipment and supplies; compliance to USF standards and construction schedule as well as reporting; completion of punch lists and project closeout. Plan and direct the construction and renovation of various kitchen and office facilities, nation-wide, through the collaboration with and supervision of external contractors, architects, engineers, and vendors to ensure maximum quality and efficiency at the lowest possible cost.
• Administer a variety of contracts related to construction, relocation, expansion, vendor services and others to execute projects.
• Establish and manage office facility relocation process. To include but not limited to: assembling team; contracting moving vendor; instructional packets; detailed communications; plans relating to seating and file cabinet assignments; equipment moves/install; coordination with IT for cabling, voice and data and access cards; as required.
• Designs USF Facility Standards to be applied to the construction of new or remodeled office/kitchen spaces at all USF locations. Ensure consistency and effectiveness of construction projects.
• Develops, maintains and ensures compliance by vendors and USF to Facility Standards relating to furniture, fixtures and finishes. Conducts site visits to review application and seek feedback for improvement. Continually strives to increase discounts and to "go green" with all products. Company contact for artwork, graphics and wall coverings.
• Designs USF Facility Closure Guideline to be adhered to by USF staff when addressing divisional closures.
• Review, authorize and process related invoices for all open projects and CER budgets.
• Identifies potential problem(s) with above responsibilities, implements corrective action plans and leads project personnel to resolve problem(s). Responsible for team and project performance.
• Manages, disburses and oversees installation of USF surplus furniture inventory.
• Assist the Real Estate Department in the supervision of surplus properties, building inspections, and the coordination of required maintenance for properties nationwide.
• Other duties as assigned by manager.

Relationships:

• Internal: Describe the internal relationships/levels/functions this role will interact with frequently. Example: Frontline leaders and managers in Finance, HR and Payroll.
• External: Describe the external relationships/levels/vendors this role will interact with frequently. Example: Manage the relationship with X vendor, interacting with VP of Client Services.

Minimum Qualifications:

• Familiarity with reading architectural plans and construction documents. Knowledge of security, HVAC, building and ADA codes, as well as furniture systems a plus. Strong leadership, oral and written communication skills. Excellent organizational, supervisory, project planning, financial and negotiation skills a must. Manage complex projects and resources. Ability to problem-solve and make decisions exercising independent judgment. Ability to travel when required. Microsoft Word, Excel, PowerPoint, Outlook.
• Up to 25% of travel.

Education:

• Minimum AA Degree

Certification/Training:

• Certified Property Management Certificate (accredited by the Institute of Real Estate Management); Certified Facility Management Certificate (accredited by the International Facilities Management Association) preferred.

Preferred Qualifications:

• Ten Years Related Property Management/Construction Experience; 5 Years Project Management; 2 Years Financial and Budgeting

This role will also receive an annual incentive plan bonus.

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance. Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law (for example: state minimum wage thresholds). The expected base rate for this role is between $85,000 - $140,000.

***EOE Race/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Age/Genetic Information /Protected Veteran/Disability Status***