Senior Executive Assistant

Description

SAIC is hiring a Senior Executive Assistant with an active Secret clearance to provide comprehensive administrative, operational, and organizational support to the Director and Deputy Director of the OUSW(R&E) Resources and Analysis (R&A) Directorate. This role combines traditional executive assistant duties with office management responsibilities to ensure the efficiency of the front office, coordination of leadership activities, and alignment of resources, personnel, and logistics across the directorate. The ideal candidate is proactive, detail-oriented, and skilled in managing executive calendars, coordinating cross-functional communications, overseeing resource management, and maintaining operational readiness for a dynamic DoD organization.

This position is 100% onsite in Alexandria, VA.

Job Responsibilities:

• Manage complex calendars for senior leadership, including scheduling, prioritization, and deconfliction of meetings, briefings, and travel.

• Coordinate logistics for classified and unclassified meetings, teleconferences, and engagements.

• Prepare read-ahead materials, talking points, and follow-up task summaries for executive meetings, as needed.

• Serve as Office Manager for the R&A directorate, overseeing day-to-day administrative operations and front-office functions. Manage office supplies, equipment, and workspace needs; coordinate procurement and maintenance requests.

• Oversee seating assignments, office moves, and facilities coordination within the Pentagon workspace.

• Serve as liaison with building services, IT support, and security offices to ensure a functional, secure, and professional work environment.

• Maintain continuity of operations (COOP) rosters, recall lists, and emergency contact information.

• Support onboarding and offboarding activities, including seat assignments, IT access, and clearance coordination.

• Prepare data inputs for manpower reports, staffing trackers, and personnel readiness reviews

• Coordinate the Contractor and Staff Support Management (CATSM) package development and submission process.

• Track all CASTSM packages from initiation through approval, ensuring compliance with submission standards and timelines.

• Maintain control, approval records, and process documentation for leadership visibility.

• Manage taskers and action items using DoD task management systems (e.g., CATSM).

• Draft, edit, and route correspondence, memoranda, and official communications in accordance with DoD policy.

• Serve as the communication hub for the R&A front office, ensuring clear and timely information flow between divisions and external stakeholders.

• Coordinate agendas, logistics, and notes for directorate-wide meetings, senior leader offsites, and working groups.

• Track follow-up actions and ensure closure on assigned tasks.

• Provide protocol support for distinguished visitors, official ceremonies, and executive engagements.

Qualifications

Qualifications:

• Active Secret clearance.
• US citizenship.
• Bachelor's degree preferred (Business Administration, Management, or related field).
• Minimum of six (6) years supporting senior DoD or federal executives in an administrative or office management capacity.
• Familiarity with DoD administrative systems (CATMS, DISS, MyAccess, DTS, Defense Travel, etc.) and prior experience in OUSW(R&E), DoD resource management, or acquisition environments.
• Proven track record of maintaining professionalism and confidentiality in fast-paced, high-visibility offices.