Executive Assistant - Fairfax VA

Executive Assistant - Fairfax Va

Summary The All Native Group is seeking an Executive Assistant to join the corporate office in Fairfax, VA. The Executive Assistant will be responsible for performing administrative duties and assisting in the day-to-day operation of Executive Management and will perform duties of a highly confidential nature.

Essential Functions:

• Assists in effectively coordinating, communicating, and facilitating the implementation and administration of all projects and initiatives included in the corporation's activities.
• Develops and maintains relationships with management personnel to provide a communication channel for existing business and for developing future business possibilities.
• Act as project manager for special projects as directed which may include planning and coordinating multiple presentations, disseminating information, and organizing companywide events.
• Assist supervisor in the management of daily schedule and overall calendar, organize and maintain files and office for an effective and professional work area.
• Provide administrative support with travel arrangements, expense report submittals, etc.
• Responds to information requests on behalf of the corporation and its subsidiary companies as directed.
• Prepares summaries of reports and information as directed.
• Supports executive team during meetings including preparing agendas, making various arrangements, and recording minutes.
• Participates in the planning of executive retreats and staff development meetings.
• Reviews requests, inquiries, and calls (internal and external) that are submitted to access their appropriateness for proper routing and handling.
• Assist in developing and monitoring the achievement of various department goals and objectives.
• Create and complete correspondence as directed; to include work processing/typing of letters, memos, forms, policies, and procedures (includes handling of confidential information).
• Attend and participate in community outreach events and maintain public relations that serve the organization as directed.
• Other miscellaneous job-related and accounting duties as assigned by immediate supervisor.
• Follow management system policies, procedures, and work instructions as part of daily job duties.
• Protect company and customer information by adhering to security and quality requirements.
• Promptly report incidents, nonconformities, or risks to the appropriate authority.

Competencies:

• Proficient with all Microsoft Office programs and other miscellaneous business software.
• Detail-oriented, self-motivated, and able to work in a deadline driven environment.
• Maintain a high level of interpersonal skills to handle sensitive and confidential situations.
• Position continually requires demonstrated poise, tact, and diplomacy.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to effectively present information in one-on-one and small groups situations to customers, clients, and other employees of the organization.
• Maintains valid driver's license and be insurable under company insurance provider/program.
• Excellent communication skills, both written and verbal.

Supervisory Responsibility:

None required for this position.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Position Type/Expected Hours of Work:

This is a full-time position. We offer a hybrid remote work environment, and typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours as required by business need.

Travel:

Travel is expected up to 10% of the time for this position.

Experience:

Three or more years of related experience in an Executive Administrative position required. Education Bachelor's Degree (B.A.) in Business Administration or related field or a four-year accredited college or university preferred. Associates Degree (A.A.) from two-year college or technical school required.

Additional Eligibility Qualifications:

N/A

Security Clearance:

None required for this position.