Secretary I

Position Details
Position Information
Recruitment/Posting Title
Secretary I
Job Category
Staff & Executive - Healthcare - Administrative Services
Department
UBHC-Brief Treatment-PISC-ZT0903
Overview
Rutgers University Behavioral Health Care (UBHC), established in 1971, offers a full continuum of evidence based behavioral health and addiction services for children, adolescents, adults, and seniors throughout New Jersey. UBHC's 1,060 experienced behavioral health professionals and support staff are dedicated to treatment, prevention, and education.
UBHC, one of the largest providers of behavioral health care in the country, has a budget of $260 million and has 15 sites throughout New Jersey. Services are readily accessible and include: inpatient, outpatient, partial hospitalization, screening, crisis stabilization, family/caregiver support, community outreach and case management, supportive housing, supported employment, prevention and consultation, employee assistance programs, and a licensed therapeutic school from preschool through high school. Specialty services include the New Jersey suicide prevention helpline and peer help lines for police, veterans, active military, teachers, mothers of special needs children and child protective service workers. In FY2016, UBHC treated 16,199 consumers, had 24,502 admissions, and touched the lives of 19,441 individual callers through peer support. In addition, UBHC is the primary mental health training resource for the New Jersey departments of Human Services, Children and Families, and Corrections, delivering 16,000 trainings each year.
Posting Summary
Rutgers is interviewing for this position during our hiring event on Wednesday, October 15, 2025, and we will be extending offers immediately following successful interviews! To schedule an interview, please apply to this posting and contact Christina Clemente at or . Our hiring event will be held at 1260 Randolph Road, Plainfield, NJ 07060 from 8:30 a.m. to 3:00 p.m. Walk-ins are welcome.
Rutgers, The State University of New Jersey, is seeking a Secretary I for the Brief Treatment Department within University Behavioral Healthcare.
As the executive or senior level secretary, provides high level secretarial and administrative services for the Outpatient/Inpatient Services office. Coordinates the activities for assigned projects and programs.
Among the key duties of this position are the following:

• Completes typing from tapes or drafts with 90-95% accuracy and ensures completion of typing assignments in accordance with established Unit format as observed by supervisor and feedback from staff.
• Coordinates meeting arrangements on an as-needed basis in a professional and courteous manner as noted by supervisor.
• Maintains records and generates reports needed for efficient operation of the department.
• Within established guidelines, completes payroll timesheets on a biweekly basis with 90-95% accuracy as evidenced by feedback and supervisory observation.
• Greets all callers in a prompt and courteous manner as observed by supervisor and evidenced by feedback from staff, visitors, and callers.
• Answers incoming telephone calls promptly and refers to appropriate party as observed by supervisor and indicated by feedback from staff.

FLSA NonexemptGrade
200
Salary Details
Minimum Salary
29.910
Mid Range Salary
30.410
Maximum Salary
31.320
Offer Information
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status Full Time
Working Hours
9a-5p
Standard Hours
35.00
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
Union Description
Teamsters 97
Payroll Designation
PeopleSoft
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
PERS
Qualifications
Minimum Education and Experience

• Graduation from an accredited program in secretarial studies, plus four (4) years of full-time secretarial experience required.
• An additional year of experience is required in lieu of the secretarial program.
• College credits may be substituted on a year-for-year basis for secretarial experience. Up to sixty (60) credits may be substituted for two (2) years of secretarial experience.

Certifications/LicensesRequired Knowledge, Skills, and Abilities

• Proficiency in typing and word processing skills required.
• Microsoft Office experience required.
• Good external and internal customer service skills.

Preferred Qualifications

• Knowledge of PeopleSoft and procurement policies and procedures preferred.
• Bilingual skills (English/Spanish) preferred.

Equipment UtilizedPhysical Demands and Work Environment

• Moderate physical effort (lift/carry up to 50 pounds).
• Walking throughout the program space throughout the day.
• Frequently prolonged sitting and data entry.
• Frequently talks and listens to people on the telephone, and intermittently walks, bends, stretches, pushes and pulls.
• Fast-paced work environment in a clean, well-lit, active setting.
• Client presence in the program throughout the work day with client crisis occurring frequently. Ongoing contact with patient population.

Special Conditions

• Preemployment and random drug screening required.

Posting DetailsPosting Number
25ST2178
Posting Open Date
Special Instructions to Applicants
Rutgers is interviewing for this position during our hiring event on Wednesday, October 15, 2025, and we will be extending offers immediately following successful interviews! To schedule an interview, please apply to this posting and contact Christina Clemente at or . Our hiring event will be held at 1260 Randolph Road, Plainfield, NJ 07060 from 8:30 a.m. to 3:00 p.m. Walk-ins are welcome.
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Off Campus
City
Plainfield
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: