Regional Facilities Coordinator

Regional Facilities Coordinator

Kimley-Horn, one of Fortune Magazine's "100 Best Companies to Work For," is looking for a Regional Facilities Coordinator to provide support to the regional business manager, firmwide real estate managers, and offices throughout the Florida region; assisting in the coordination of office facilities, build outs and moves, to ensure that they meet the needs of the organization. This position will interact daily with internal, regional, and administrative staff, as well as external contractors.

Responsibilities

• Coordination with firmwide real estate managers, regional business manager, regional IT manager, and local staff to facilitate office buildouts and moves, including arranging moving, furniture, supplies, cabling vendors, as well as prep and communication with vendors and local staff
• Support in planning and managing the efficient utilization of building occupancy space, renovations, and office transitions
• Assist office staff with maintenance and improvement issues, coordinating with vendors
• Furniture surplus inventory, signage, and access management
• Oversee project work performed by outside contractors; review and approve contractor work for quality, completeness, and conformity to contract specifications; consult with contractors; prepare and maintain related records and reports
• Tracking regional office budgets; assisting with regional review and approval of expenses; creating and maintaining Excel spreadsheets related to business planning, other special projects as assigned
• Effectively collaborate with other administrative staff, senior leaders, and outside vendors
• Periodic travel, including occasional overnight travel, when required in support of regional Florida offices, in addition to potential infrequent travel outside Florida to assist other offices

Qualifications

• 1-5 years of facilities coordinator experience
• Strong organization and project management skills and abilities
• Good verbal and written communication skills
• Ability to establish and maintain strong working relationships with team members, peers, and business partners
• Ability to work professionally with all levels of the organization
• Ability to prioritize and to complete tasks in a timely manner
• Ability to work independently with minimum supervision
• Familiarity/comfort with construction/handyperson/facilities topics and a mechanical problem-solving mindset is a plus
• Experience with technological platforms is a plus
• Ability to travel to existing and new office sites to coordinate and oversee office fit ups, moves, and maintenance