Recruiting Administrative Assistant- Temporary (6 months)

Recruiting Administrative Assistant - Temporary (6 Months)

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. HDR is seeking an Recruiting Administrative Assistant to provide support for our Global Recruiting team on a temporary basis for 6 months.

As a Recruiting Administrative Assistant you will be working at our global headquarters in Aksarben Village and collaborating with teams around the world! In this role, your sharp eye for detail and ability to create rapport with our Recruiters will immediately contribute to the overall success of our team.

The primary duties of this position include:

• Offer Letters: Preparation of offer letters and benefits information using our applicant tracking system (Taleo) and MS office tools. A strong eye for detail is needed.
• Background Checks: This includes initiating background checks through Taleo (ATS) and monitoring completed reports for any areas of concern. Assist candidates with any issues related to completing their profile within our 3rd party screening service, First Advantage.
• Drug Screens: Schedule and monitor drug screens; coordinate with candidates on location preferences and collection process. Collaborate with Recruiters and Safety team regarding results.
• Processing Hires: With a high degree of detail, process hires from Taleo into EBS, ensuring accuracy of personnel data flow. Troubleshoot any errors with high degree of technical aptitude.
• Travel Coordination: You'll partner with Recruiters to coordinate travel for their candidates and process their approved travel expenses.
• Incoming Inquiries: You'll take occasional inbound calls and emails from candidates inquiring about HDR and/or their application status, troubleshoot application issues.
• Job Postings: You will be on point for posting jobs to various local and national websites. Specific duties include receiving and proofreading postings working with websites to post positions and handling associated billing information.
• Career Fair Coordination: On occasion, you will coordinate reserving space and assist with ordering and delivery of booths and materials to a variety of college and industry career fairs.
• Bonuses: Maintain the database and process employee referral, signing and relocation bonuses with the most extreme degree of accuracy and detail.
• Written and verbal communication: Assist Recruiters with constructing offer letter verbiage as well as enhancing job descriptions.
• LinkedIn: Creative use of LinkedIn Recruiter account to highlight HDR's opportunities.
• Reporting: Utilizing automated Excel reports, track and verify accuracy of multiple data points.
• HR Compliance: Serve as an advisor to Recruiters relative to HR hiring compliance and practices, including adverse impact process.
• Sourcing/Research: Conduct sourcing and research campaigns to help Recruiters find and attract quality candidates.
• Other duties as assigned.

Required Qualifications:

• High School diploma or equivalent
• A minimum of 1 years related experience
• Ability to communicate professionally with all levels of employees
• Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence
• Proficient with MS Office
• Ability to prioritize and handle multiple tasks in a fast-paced environment
• Self-motivated, well-organized and detail-oriented
• Ability to handle confidential information
• Presents numerical data effectively and is able to read and interpret written information
• Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans
• Demonstrates accuracy and thoroughness and monitors own work to ensure quality
• Clerical background in a Human Resources-type position helpful
• An attitude and commitment to being an active participant of our employee-owned culture is a must

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Nebraska-Omaha

Industry: HR

Schedule: Full-time

Employee Status: Temporary

Business Class: Marketing and Admin