Receptionist/Administrative Assistant

Our client, a top media and entertainment company, is seeking a Receptionist/Administrative Assistant to provide front desk and administrative support at its San Antonio office. This role involves greeting and assisting visitors, supporting managers and employees with daily office needs, managing supplies and events, and ensuring smooth office operations. The position requires excellent communication skills, strong organization, and the ability to maintain a professional and welcoming presence at all times.
Job Specifications:

• Position Type: Full-Time, Temporary (12-month assignment, always a possibility to extend or become permanent)
• Duration: October 6, 2025 - October 5, 2026
• Location (Onsite, 5 days/week): San Antonio, TX 78229
• Compensation: $22-$24/hour (depending on experience)
• Schedule: Monday - Friday, 8:00 AM - 5:00 PM
• Status: Non-Exempt (eligible for overtime)

Responsibilities:
Front Desk & Visitor Services

• Greet visitors, assist with check-ins, and notify staff of arrivals.
• Manage visitor and employee badges; coordinate with Security for access needs.
• Provide professional, polite, and efficient phone coverage.

Administrative & Clerical Support

• Assist with expense reports (if allowed as a delegate in Concur for contractors).
• Manage lost and found items.
• Distribute mail and deliveries; sign for packages.
• Send site messages to staff regarding maintenance, outages, construction, or sudden office impacts.
• Take notes on processes and ask clarifying questions as needed.

Office & Supply Management

• Maintain inventory of office and kitchen supplies; order and restock as needed.
• Stock supplies, including lifting up to 20-30 lbs.

Event & Meeting Support

• Help plan, manage, and coordinate events.
• Manage the events calendar.
• Assist with event setup and breakdown.
• Support conference room setup for guests and site visits.
• Collaborate with Internal Communications on companywide events, activities, and communications.

Emergency & Safety Responsibilities

• Perform AED system checks (as backup).
• Conduct emergency pods inventory checks, including expiration dates.
• Assist with crisis management session planning, scheduling, and communications.

Operational Support

• Support remote-to-hybrid and onsite transition activities as needed.
• Participate in new hire equipment distribution days.

Required Qualifications:

• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills.
• Professional, polite, and approachable demeanor.
• Strong organizational and multitasking abilities.
• Comfortable coordinating site visits and setting up conference rooms.
• Ability to coordinate and lead multiple events throughout the year.
• Effective in working with Security and other teams for visitor and site management.

Required Qualifications:

• Positive, high-energy, and professional presence.
• Strong interpersonal skills; confident in face-to-face and phone interactions.
• Team-oriented with initiative to learn and adapt.
• Dependable attendance - essential for front office coverage.
• Upbeat, personable, and welcoming phone personality.
• Detail-oriented with strong note-taking skills.
• Physical ability to lift 20-30 lbs. for stocking and office needs.

Preferred Qualifications

• Prior experience in receptionist or administrative roles within a corporate setting.
• Experience coordinating events or supporting office operations.

The Solomon Page Distinction
Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.
About Solomon Page
Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .
Opportunity Awaits.
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