Purchasing Coordinator

Purchasing Coordinator

Since 1978, Elderwood has grown into the largest network of rehabilitation, skilled nursing, assisted living, and independent living communities in Western New Yorkspanning 40+ facilities and 4,000+ employees. Our mission is clear: provide exceptional care to residents through compassionate staff, operational excellence, and innovation. Now, we're seeking a Purchasing Coordinator to join our Buffalo-based corporate team and help drive smarter, more efficient sourcing strategies that directly support the care of our residents.

Why Join Elderwood?

• Be Part of a Mission: Your expertise supports caregivers and residents across our entire Elderwood network.
• Growth & Development: Access to training, resources, and opportunities to advance your career.
• Collaborative Culture: Work closely with finance, operations, and facility leadership teams while partnering with vendors and service providers.
• Competitive Benefits: Comprehensive health coverage, PTO, retirement plans, tuition assistance, and employee recognition programs.

What You'll Do:

• As a Purchasing Coordinator, you'll play a critical role supporting Purchasing Department and Informatics Analyst to establish and manage vendors, contracts, formularies etc., and utilizes these resources to manage the platform for end users to create and process orders; analyzes portfolio to look for service or expense savings opportunities.

Responsibilities

• Maintain thorough knowledge the electronic purchasing systems and applications
• Assist purchasing staff with requests for new or alternate products or services, and with selection of approved vendors
• Analyze purchase history data to identify standardization, compliance, cost savings opportunities, etc.
• Maintain files regarding purchase history, quotes and other pertinent information as needed in a systematic, retrievable, paperless manner
• Manage Vendor Compliance Program
• Request and process necessary information (W9, COI, OIG check, etc) for new vendors and enter information into system, notify Accounts Payable as needed
• Assist with the contract maintenance including contract renewal calendar; manage facility service contracts, etc.
• Assist with/coordinate new product evaluations with appropriate parties; obtain and share results as well as cost analysis and other information such that a decision can be made; communicate and coordinate implementation of new products
• Identify and implement cost savings opportunities and improvements in collaboration with associated Departments
• Establish and maintain professional, positive working relationships and communication with all levels within and external to the organization
• Utilize systems and resources to ensure seamless and accurate processing of purchase requisitions and orders with appropriate approval workflow, keeping the end user experience in mind
• Comply with all Purchasing policies and procedures, compliance standards, etc. and notify Supervisor of any concerns
• Participate in business reviews with vendors, service contractors and manufacturer representatives as needed
• Maintain formularies to ensure accurate pricing and offering is robust to reduce special/off formulary purchases
• Explore Group Purchasing Organizations (GPO) for vendors, services and pricing opportunities
• Ensure contracts, vendors, formularies, etc. are established and maintained in software programs and applications in accordance with the agreements, including pricing, terms and service requirements
• Assist with due diligence and contract review prior to facility acquisition as needed Performs other duties as assigned by management staff or Supervisor

Qualifications

• Minimum 18 years of age,
• High School Education or equivalent, bachelor's degree preferred.
• 5 10 years purchasing experience preferred.
• MS Office (Excel, Word and PowerPoint) proficiency and computer skills required.
• Strong interpersonal, communication (written and verbal) and analytical skills required.
• Must be detailed oriented, organized and able to manage multiple tasks.

EOE Statement

WE ARE AN EQUAL OPPORTUNITY EMPLOYER. Applicants and employees are considered for positions and are evaluated without regard to mental or physical disability, race, color, religion, gender, national origin, age, genetic information, military or veteran status, sexual orientation, marital status or any other protected Federal, State/Province or Local status unrelated to the performance of the work involved.