Project Manager/PMO

Project Manager/PMO

The Project Manager is responsible for the successful management of the design, planning and construction of real estate facilities projects, with accountability for accomplishing all project goals and objectives. Project aspects may include mechanical, electrical, civil, industrial, and architectural applications; the associated administrative and budgetary control responsibilities; the planning, organizing, coordination of resources; and full control and execution of the project to the fulfillment of client expectations.

Essential Job Duties:

• Management of project deliverables, including developing scope of work, scheduling project reports, managing the development of drawings for clients and property/facility management team, designing and development and constructions phases for assigned project.
• Proactively manages project-related issues on an account or assigned project, as necessary.
• Ensure success in initiation, planning, execution, and completion of all projects against agreed upon targets.
• Maintain high qualitative and quantitative standards for work performance along with maintaining accurate and consistent electronic files.
• Prepare agendas and meeting materials, lead meetings, develop and maintain master project budgets and timelines as required for each project and project phase to ensure overall project objectives and client needs are met.
• Advise and obtain necessary approvals from management of potential organizational changes, actions requiring additional commitments and the need for expenditures in excess of approved budget.
• Coordinate and track all vendor RFQ's and RFP's.
• Review all change orders and other invoices associated with the project and confer with client, all project financial information and management of services to clients as requested.
• Responsible for keeping building management apprised of progress at all times.
• The Program Manager utilizes a formal Project Management Office (PMO) Processes focused on defining and maintaining standards for project management within the organization by standardizing and introducing economies of repetition in the execution of projects.
• The Program Manager leads the development of project scopes of work, charters and initial project plans including: resource planning, initial schedule development, communication planning, team composition, governance and process gates.
• The Program Manager is responsible for reporting status of individual and groups of projects and programs with appropriate cadence, format and level of detail for varying internal and external stakeholders.
• Serves as the primary point of contact for client and internal stakeholders for the complete program and is responsible to accurately and succinctly communicate progress, status, risks, and forecasts for programs and projects under their leadership. The Program Manager serves as the primary escalation point for staffing, resources, communication, process and service levels across projects.
• The Program Manager leads and directs the activity of multiple Project Managers towards the delivery of project and program goals utilizing the processes established in the PMO.
• The Program Manager is responsible to identify gaps in process compliance and provide quality assurance on the delivery of project management services on projects within their programs.
• The program manager ensures integration between project managers and all other disciplines and stakeholders required for the successful completion of projects by coordinating communication, deliverables, and role clarity.
• When needed, the program manager is responsible to develop project recovery plans in collaboration with client and supporting project managers when projects within their programs incur change or risks that destabilize delivery or realization of program goals.
• The Program Manager managers internal and external relationships in support of the program, including contracting and coordinating vendors, and internal engagement of supporting resources.
• No formal supervisory responsibilities in this position. Provides informal assistance such as technical guidance, and/or training to coworkers. May lead project teams and/or plan, and supervise assignments of lower level employees.

Education/Experience/Training:

• Bachelor's degree (BA/BS) from 4-year college or university. Minimum four years of related experience. Prior Supervisory experience preferred
• 5+ years of related experience.
• Solid project management skills with demonstrated understanding of project management business.
• Experience in client relations, client management and consulting.
• Requires advanced knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and commissions. Conducts advanced financial analysis.
• Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.
• Strong process skills, negotiating, decision-making and analytical skills are necessary. Demonstrated ability in project management processes, tools and techniques.
• Ability to build and maintain effective professional/client relationships.
• Intermediate skills with Microsoft Office Suite including MS Project.
• Autonomously able to manage a complete project from onset through completion.
• Read and understand construction specifications and blueprints.
• Ability to read and interpret architectural/engineering drawings.
• Prepare and track master project budgets.
• Highly organized with the ability to identify and manage multiple priorities at once.
• Understanding of technical requirements for various project types.
• Proficient in Microsoft Office Suite.
• Strong problem-solving skills
• Provides guidance to junior staff
• Experience with analysis and reporting