Project Manager (2 Positions)

Job Description

The New York City Campaign Finance Board manages New York City's small donor democracy program and educates and engages voters via NYC Votes. The CFB has enjoyed a tremendous arc of progress over its 30-year history, and our updated flagship small donor democracy program is the centerpiece of this progress.

We eliminate barriers to participation by providing access to the resources New Yorkers need to vote or run for office and amplify the voices of small donors with New York City's small donor democracy program.

We are dedicated to making New York City's local democracy more open, transparent, and equitable. You would be working with a team that is mission-driven and committed to continuous improvement.

The Public Affairs division promotes the agency's key role in equipping all candidates and voters to power a fairer and more open democracy in New York City. We engage New Yorkers, inform them about elections, and boost their civic participation in the democratic process. Within Public Affairs, the Product Management and Operations unit is responsible for managing the delivery of major/recurring projects such as the Voter Guide, candidate materials, agency publications, and the CFB's web properties. Our project management, language access, and digital operations teams work together to ensure that our materials are accessible and relevant to all New Yorkers, especially underrepresented communities.

Reporting to the Director of Product Management and Operations, the Project Manager will lead the execution and distribution of agency publications and projects, including the citywide Voter Guide mailed to all eligible voters in New York City. The Project Manager will also research and partner with vendors to produce new accessible versions of agency collateral, such as audio, Braille, and audience-specific editions of resource materials. Responsibilities include but are not limited to:

- Assist with the management of the Voter Guide and other projects as assigned, including creating project schedules, managing workflow, and identifying and managing risks.
- Collaborate with colleagues across the agency to obtain information and input and coordinate creation and distribution of materials.
- Manage project budgets of over $1 million, requesting and reviewing estimates and tracking expenses against approved budgets.
- Identify project staffing and resource needs and work with Director of Product Management and Operations to assign internal staff or vendors to tasks.
- Develop accessible versions of print, video, digital, and other materials, coordinating internal accessibility reviews, conducting research, and obtaining feedback as needed.
- Clearly communicate project roles, scope, and timelines, providing proactive and regular updates on progress.
- Coordinate with design, printing, video and other vendors and report on costs, scope of work, and performance as needed to inform procurement processes.
- Liaise with the Language Access team to request and deliver translated versions of materials.
- Actively monitor and ensure the quality of all products.
- Publish information to the website, work with Digital Operations Specialist and directly supporting content entry during high-volume periods.
- Conduct retrospectives on major projects and suggest process improvements, including opportunities to use technology to improve workflow and efficiency.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge
- Proficient understanding of various project management methodologies and their appropriate application in different project contexts, including knowledge of change management frameworks and practices to effectively navigate project changes and facilitate smooth transitions.
- Understanding of stakeholder identification and management strategies, ensuring effective communication and collaboration throughout the project lifecycle.
- Knowledge of risk assessment and management techniques, including identification, analysis, and mitigation strategies to minimize project risks.
- Comfort using software and digital tools for project management.
- Strong grasp of budgeting processes and financial management principles, enabling effective allocation of resources and monitoring of project expenditures.

Skills
- Strong project management and organizational abilities with a keen eye for detail.
- Strong communicator and collaborator who can adapt to a variety of work styles and synthesize feedback from multiple stakeholders.

Abilities
- Ability to work well under pressure and effectively prioritize tasks to keep team members focused amidst shifting timelines and needs.
- Demonstrated ability to research and propose new approaches and think creatively and flexibly about how to meet diverse audience needs.

Other
- Taking responsibility for decisions and outcomes, both personally and as a team, with a commitment to ethical practices and transparency in all dealings.
- Fostering an inclusive environment where diverse perspectives are valued and embracing new ideas to improve processes and solve problems.
- Strong attention to detail while maintaining flexibility to adjust strategies and approaches in response to changing circumstances.
- Understands and considers the needs and perspectives of others and motivates team members to reach common objectives.
- Exhibits passion and energy for the work and the agency's mission.

PREFERRED QUALIFICATIONS
- At least 3 years of work experience overseeing major projects across multiple teams or stakeholders.
- Experience managing projects with budgets of $1 million or more.
- Experience overseeing digital projects and/or leveraging technology to improve the efficiency and quality of existing processes.
- Knowledge of language(s) other than English.
- Lived or work experience within immigrant communities.
- Demonstrated interest or experience with plain-language writing, accessible formats, or related best practices to improve the accessibility of educational and communications materials.

Additional Information

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds), retirement, tuition reimbursement, and additional ancillary benefits. CFB offers a flexible and hybrid work schedule, opportunities for career development, learning & development (leadership training, coaching), wellness programs, and much more!

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity, please contact access@nyccfb.info or (212) 409-1800.

How to Apply

All applicants must apply through NYC Government Jobs | Explore Careers | City of New York (https://cityjobs.nyc.gov/)

- Please search and apply to the job ID number listed above.
- Resume and cover letter are required for consideration.
- Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at https://www.nyccfb.info/ to access the full listing of job opportunities and to learn more about our agency.

ANALYST CFB AL 2&3 ONLY - 0660A

Minimum Qualifications

1. A bachelor's degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or
2. A four-year high school diploma or its educational equivalent and five years of experience as described in "1" above; or
3. Education and/or experience equivalent to "1" above.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.