Project Coordinator

Project Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to join our team. The ideal candidate will be the central point of communication for project managers, field staff, clients, and vendors, ensuring seamless project execution from start to finish.

Responsibilities:

• Serve as the central point of communications with project managers, estimating, field staff, clients, and vendors.
• Assist in setting up projects in the software system, maintain all documents and files, and close out projects.
• Handle all phone calls for services and communicate with clients and vendors.
• Prepare correspondence, reports, and meeting minutes.

Essential Skills:

• Project coordination
• Data entry
• Customer service
• Schedule meetings
• Administrative support
• Microsoft Office Suite proficiency
• Construction administration
• Project administration
• Invoicing
• Vendor communication
• Reporting
• Knowledge of DASH software

Additional Skills & Qualifications:

• Minimum of 3 years' administrative experience coordinating multiple projects in a fast-paced environment.
• Knowledge of restoration services or construction is a plus.
• Absolute attention to detail and exemplary organizational skills.
• Ability to prioritize assignments.
• Proficient in Microsoft Office Suite (Word, Excel, and Outlook) and ability to learn new software programs.
• Knowledge of Xactimate and/or project management software is helpful.

Work Environment:

The position is based on-site in Elkridge, with working hours from Monday to Friday, 7 am to 4:30 pm. There are no on-call or weekend requirements, allowing for a balanced work-life schedule.

Job Type & Location:

This is a contract to hire position based out of Elkridge, Maryland.

Pay and Benefits:

The pay range for this position is $25.00 - $30.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Elkridge, MD.

Application Deadline:

This position is anticipated to close on Nov 10, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.