Program Coordinator (Indianapolis Motor Speedway)

Program Coordinator

Two powerhouse companies have joined forces to redefine excellence in sports, entertainment, and live events. Together, we combine unmatched expertise with a global reach, offering an end-to-end solution across all areas of venue operations and revenue generation for many of the world's most iconic brands and venues.

Legends brings a 360-degree, data-driven approach across planning, sales, partnerships, hospitality, and merchandise, working with top-tier clients to deliver exceptional experiences.

ASM Global, the world leader in venue management and live event production, oversees 400+ arenas, stadiums, convention/exhibition centers, and performing arts venues globally.

Our organization is committed to building an inclusive, innovative environment where differences drive solutions that benefit our team members, guests, and partners. Guided by our values of respect, integrity, and accountability, we create a workplace where everyone can succeed. Are you ready to be part of the team that is transforming live entertainment? Join us to make legends happen!

The Role

The Program Coordinator-Indianapolis Motor Speedway works closely with the Merchandise Director and Buyer, this is an entry level role to start with a growing company.

Essential Duties And Responsibilities

• Procures classification of merchandise, corporate fulfillment and/or custom products by working with the Buyer to develop and source product
• Responsible for the return of damages, wrong orders and unwanted product. Also responsible for purchase order discrepancies and missing packing lists.
• Manages stock and inventory levels by re-ordering, maintaining, or discontinuing products and communicating that information to others.
• Responsible for compiling, inputting and distributing all information for product recaps and updates.
• Create and input SKU numbers for merchandise
• Prepare and manage work and sales orders
• Manages inventory in our ERP system
• Works with the Marketing Department in managing the merchants websites
• Assembles sales presentations
• Coordinate customer mailings
• Must be able to travel to team's events
• Other duties may be assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education And/Or Experience

• Bachelor's degree (B.A.) or equivalent from four-year College or four years related retail experience and/or training; or equivalent combination of education and experience.

Skills And Abilities

• This position requires that the person be highly organized, self-motivated individual who can work independently.
• Must have strong verbal and written communication skills
• Must be able to manage multiple tasks and priorities and easily adapt to changing situations.
• Strong computer skills are a must. Use of Microsoft Excel, Microsoft Word and comfortable use of Internet is necessary.
• Must have excellent data entry skills with strong attention to detail and accuracy
• Ability to understand and follow work processes.

Compensation

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Working Conditions

Location: Indianapolis, IN

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note: The essential responsibilities of this position are described under the headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.