Operations Coordinator

Operations Coordinator

Join Our Team at Barclays Center!

Congratulations on taking the first step toward embarking on an exciting new adventure at Barclays Center!

At Barclays Center, we're more than just a venue we're a dynamic community driven by a shared passion for creating unforgettable live experiences. We're dedicated to nurturing our team members and empowering them to thrive in an environment where innovation, collaboration, and a love for sports entertainment intersect.

If you're someone who lives and breathes events, fueled by an unwavering passion for creating magic in every moment, then we want you to join us in shaping the future of live entertainment. Come be a part of our vibrant community, where every day offers the chance to inspire, innovate, and make memories that last a lifetime.

Our Company Values

We understand that it is important for you to know what our values are to determine if they align with yours. Our four company values, Care, Integrity, Accountability and Growth Mindset, are reflected in everything that we do here at Barclays Center. From the interview process to employee recognition, we make certain to incorporate our four values.

Position Summary

The Operations Coordinator provides essential administrative, financial, and compliance support to the Arena Operations, Fire Safety, and Engineering departments. This role manages key departmental processes, including scheduling, purchasing, vendor coordination, inventory tracking, payroll support, and reporting, while ensuring alignment with city, state, OSHA, and corporate standards. The Operations Coordinator also assists with project tracking, building documentation, and post-event operational follow-up, supporting the Operations Department in maintaining operational efficiency, compliance, and long-term facility planning.

Key Responsibilities

Administrative & Calendar Management

• Manage and oversee the department calendar for the Operations Department, including scheduling vendor and project work.
• Prepare and distribute reports (e.g., payroll and maintenance) and track departmental deadlines.
• Provide support for payroll inputting as needed, ensuring accurate and timely submission and tracking overtime.

Financial & Procurement Support

• Process and track departmental purchases and budgets.
• Assist with reviewing and approving invoices for Arena Operations, Engineering, and Fire Safety.
• Create and process purchase orders in Corpay for Arena Operations, Engineering, and Fire Safety purchases and service requests.
• Support capital and construction project management by following procurement procedures and assisting with budget tracking.

Compliance & Documentation

• Serve as a key point of contact for documenting safety and maintenance programs to ensure compliance with city, state, OSHA, and corporate requirements.
• Maintain accurate records of inspections, compliance reports, and departmental safety documentation.
• Ensure that operational processes adhere to all applicable laws, codes, ordinances, policies, procedures, risk management standards, and emergency procedures.

Vendor, Inventory, Project & Post-Event Coordination

• Coordinate with vendors and suppliers to ensure all required documentation and tracking are in place.
• Track departmental inventory and perform audits to ensure accuracy and accountability.
• Research potential vendors and solutions to support ongoing and upcoming projects.
• Gather and analyze information from post-event reports and logs; assign work orders to ensure follow-up on repairs, maintenance, or operational issues.
• Assist with tracking operational projects and conversions, ensuring deliverables are met.

Systems, Reporting & Drawings

• Support the Operations Department by tracking data and closing completed work orders in the CMMS (Computerized Maintenance Management System).
• Generate operational reports to provide leadership with clear insights into performance, compliance, and project status.
• Create and update building drawings to support facility planning and project execution (CAD experience preferred but not required).

• Collect routine data readings for utilities

Core Competencies

• Accountability: Follows through on commitments, ensuring financial, compliance, operational, payroll, inventory, and post-event processes are accurate and timely.
• Attention to Detail: Maintains precise documentation, reporting, drawings, inventory records, payroll data, and post-event logs to support compliance and facility planning.
• Communication: Provides clear, professional communication with staff, vendors, and stakeholders.
• Adaptability: Responds effectively to the fast-paced, evolving needs of arena operations.
• Collaboration: Supports leadership, managers, and vendors to align departmental efforts with organizational goals.

Candidate Profile: Who You Are

• Bachelor's degree in business, Sports Management, Facilities Management, or related field preferred; equivalent work experience accepted.
• 13 years of experience in operations, facilities, administration, or a related field.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with purchase orders, CMMS systems, and payroll systems strongly preferred.
• Experience with inventory tracking, audits, building drawings, payroll input, and post-event operational follow-up; CAD software experience preferred but not required.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Ability to work flexible hours, including evenings, weekends, and holidays, as required by the event schedule.
• Ability to maintain patron, employee, and company confidentiality.
• Must have reliable transportation to and from the Barclays Center for scheduled shifts. Parking will not be provided.
• Must have legal right to work in the United States.

Barclays Center/Legends Global reserves the right to change or modify the employee's job description whether orally or in writing, at any time during the employment relationship. Barclays Center/Legends Global may require an employee to perform duties outside his/her normal description.