Operations Analyst

Operations Analyst

Essential Job Functions and Responsibilities:

• Conduct all billing and invoicing activities in the corporate preferred accounting software/platforms.
• Mastery of data analysis programs such as: Smart-sheet, Excel, Hubble.
• Mastery of accounting software programs such as: Procure Plus, JDE.
• Collaborate in vendor onboarding process with C&W vendor onboarding specialist.
• Master the onboarding and navigation of the Service Edge.
• Understand how to navigate Toyota's procurement system to obtain documents related to the funding by Toyota.
• Create WOM codes for each project to appropriately track all costs and related spending on each unique project.
• Create and maintain a tracking sheet for project manager request related to WOMs and POs for all project team work.
• Create purchase orders for each unique vendor.
• Create and maintain a tracking sheet for all related deliverable metrics and KPI.
• Create and maintain a standardized tracking method for late and potentially late deliverables - with auto distributions and notifications.
• Maintain a timeline and review all invoicing and closeout related financials with the manager, the client, and the C&W finance team.
• Create, and maintain a standardized branded method of reporting data and documentation related to reports, schedules, presentation, and other deliverables.
• Create and maintain a budget document for the collection of known deficiencies (with input options for FCA specialist, operations, RFMs, technicians, and project managers) that should reach Toyota for their annual budget and planning processes.
• Ability to work across several departments with multiple individuals to obtain information and solve problems related to project and reporting parameters.
• Ability to initiate conversations about potential issues in collaboration with Toyota planning.
• Ability to understand, communicate, and explain goals in a group setting (presentation skills).
• Ability to utilize communication and conflict resolution to encourage collaboration, including positive professional attitude, and maintaining composure under pressure.
• Ability to work with Toyota to identify solutions to specific challenges.
• Provide management of documentation and files on each of C&W's preferred data platforms (accounting, procurement, invoicing, and construction cloud).
• Creation of quarterly report graphics based on KPI, project costs, project team data, and deliverable tracking.
• Create and manage ad hoc requests for data compilation and visuals upon request.
• Ability to review scheduling, tracking, and work assignments to assist director of operations with effective data management and analysis.
• Kronos
• Payroll/timesheet
• PTO tracking
• Uniform orders
• Supply orders
• Onboarding new employees
• I9 management
• C&W presentation for new hires
• Benefits
• Direct deposits
• W4 forms
• Safety forms
• Toyota credentials
• Toyota laptop request
• Badge renewals
• Badge request
• Offboarding in Toyota systems
• Toyota asset list
• Troubleshooting issues with employees

C&W Services is an equal opportunity employer to all protected groups, including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield, please call the ADA line at 1-888-365-5406 or email HRServices@cushwake.com. Please refer to the job title and job location when you contact us.