Office Manager

Posting Details

Posting Details Posting Number S13891P Working Title Office Manager Department Franklin-Anthropology About the University of Georgia Since our founding in 1785, the University of Georgia has operated as Georgia's oldest, most comprehensive, and most diversified institution of higher education ( . The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine. About the College/Unit/Department Franklin College of Arts and Sciences is the heart of the University of Georgia's learning environment, advancing new knowledge, research, scholarship and creative output by faculty, students, and staff in more than 80-degree programs across 40+ units. College/Unit/Department website Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information M-F; 8am-5pm Advertised Salary Commensurate with Experience Posting Date 07/21/2025 Open until filled Yes Closing Date Proposed Starting Date 08/18/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( ). USG Core Values Statement The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at .
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at . Position Information Classification Title Office/Clerical Lead FLSA Non-Exempt FTE 1.0 Minimum Qualifications Requires at least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This position provides executive-level support and is responsible for efficient and effective management of the Department of Anthropology. Administrative duties include managing Department Head's correspondence and calendars, serving as a liaison with internal and external constituents, anticipating and addressing needs of the Department Head by using independent judgement. Responsibilities include creating visually appealing digital and print content to communicate department programs and events to internal and external constituents, and handling information that is sensitive, high-profile and confidential in nature. Activities and decisions are highly complex and will need significant independent action and judgement while adhering to institutional policies. Knowledge, Skills, Abilities and/or Competencies

• Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy with conflict resolution, and flexibility to promote positive working relationships and job effectiveness.
• Substantially developed interpersonal, teamwork and leadership skills to successfully work with diverse groups in an academic environment.
• Demonstrated ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines.
• Ability to act independently and exercise sound judgment with sensitivity to identify matters that include higher-level management consultation.
• Knowledge of Microsoft Excel, pivot charts and tables.
• Strong problem-solving skills; ability to be a creative thinker and self-starter.
• Ability to quickly learn and have a solid knowledge of complex procedures and systems to produce reports using a variety of digital tools.

Physical Demands Sitting at a computer for long periods of time. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website . Duties/Responsibilities Duties/Responsibilities Office Manager/Department Head Assistant:

• Provide executive level support for the department head.
• Manage the department head's daily schedules and communications.
• Brief the department head, regularly, on deadlines.
• Stay abreast of current department situations and be prepared to provide insight and recommendations.
• Anticipate, initiate and coordinate administrative matters for the department head.
• Initiate and respond to requests and inquiries, both verbal and written, on behalf of the department head, upholding strict confidentiality on sensitive matters.
• Compile data in preparation of faculty third-year reviews, post-tenure reviews, promotion and tenure dossiers, program review materials, and other projects as needed.
• Manage and assist with faculty and staff searches as well as other administrative matters related to new and existing faculty and staff.
• Create surveys using tools such as Qualtrics.

Percentage of time 30 Duties/Responsibilities Departmental Communications:

• Maintain accurate and current information on Department website, including news items and program information.
• Post relevant departmental information on social media accounts.
• Create promotional materials for departmental events, including visiting speaker posters and event invitations.
• Create/update departmental photo posters of faculty/staff/students.
• With input from department head and faculty, generate semester course poster using a variety of resources.
• Take pictures/videos during special departmental events.
• Manage REACH digital display system to promote departmental achievements and events.
• Organize and host the annual departmental photo contest;curate and archive photos for promotional use
• Manage dept email listservs
• Collaborate with DAR to research donors, write custom stewardship letters
• Create newsletter content and coordinate distribution
• Design branded departmental marketing materials such as flyers, posters, anddigital content

Percentage of time 30 Duties/Responsibilities General Departmental Support:

• Serve as the Franklin Works point of contact.
• Serve as the liaison for the departments with internal and external constituents.
• Serve as the principal point of contact between the departments and other administrative offices, donors, alumni, parents, other institutions and the public.
• Manage, coordinate and record regular administrative meetings scheduled within the departments (e.g. faculty meetings).
• Plan and execute departmental events including award and graduation ceremonies, faculty/student meetings, guest lectures, and miscellaneous programming including coordinating
  travel, scheduling, & marketing.
• Oversee asset management & key control.
• Coordinate travel arrangements for faculty candidates and external speakers.
• As a member of the staff in the department, this position supports the faculty. This position either provides the requested customer service or refers it to the appropriate staff member to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the fiscal operations manager as to possible alternative resources.
• Collegiality, as well as professional and ethical conduct, is expected of all employees when engaging with colleagues, faculty members, students, administrators, and members of the public.
• Serve as Departmental Telephone Services Representative.

Percentage of time 25 Duties/Responsibilities Staff & Student Supervision:

• Train student workers in the front office.
• Approve and make necessary corrections to timesheets.
• Assigns tasks and provides timely follow up.
• Provide backup coverage to front office.
• Conduct performance evaluations
• Serve as backup to the Graduate Program Assistant

Percentage of time 15