Office Manager

Office Manager

Job Title: Office Manager

Job Description

Primarily responsible for supporting the Office Manager with various administrative tasks and other duties as needed.

Responsibilities/Duties:

Perform all duties as assigned by the Office Manager to include, but not limited to, the following:

• Track and review employee documents for accuracy and completeness.
• Answer phone, transfer calls to appropriate individuals, take messages and distribute to appropriate personnel.
• Order and inventory uniforms and office supplies.
• Sort outgoing and incoming mail and faxes.
• Filing and organization of employee personnel files and all office related documents.
• Responsible for general housekeeping and organization of the office.

1. In the absence of the Office Manager, calculate and process employee paychecks and make invoice payments.
2. Type correspondence and other written communication in a professional manner, to our customers and management team.
3. Support and assist other members of management as necessary.
4. Check McDonald's/MRD email daily.
5. Assist with new hire orientations, including employee onboarding into the computer system.
6. Some travel throughout the Anchorage area when required.
7. All other duties as assigned.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Ability to complete and pass a federal background check required.

Education and/or Experience:

High school diploma or general education degree (GED). Must be proficient with Microsoft Word and Excel and office equipment such as fax/copy machines and switchboard. Employee must have valid driver's license and insurance.

Mathematical Skills:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to create and interpret spreadsheets.

Reasoning Ability:

Ability to solve practical problems and to apply common sense understanding to carry out detailed written or oral instructions. Ability to interpret a variety of instructions furnished in written or oral form. Ability to work under supervision, in groups, and independently.

Language Skills:

Must be able to communicate proficiently, effectively and clearly in both verbal and written forms. Ability to read, comprehend, and write simple instructions, correspondence, and memos in English. Must demonstrate professional phone etiquette when communicating with customers, vendors, and members of management.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee infrequently is required to stand. The employee is occasionally required to walk and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds.

Work Environment:

The work environment is a standard office setting with a moderate noise level. We are a drug-free workplace and employees are subject to drug and alcohol testing.