Office Administrator

Office Administrator

The Office Administrator is the backbone of our operations, ensuring smooth day-to-day workflow and supporting our agents so they can focus on serving clients. This role combines front desk reception, transaction coordination, and marketing support in a fast-paced, client-focused environment. Key responsibilities include greeting visitors, answering phones, and responding to client inquiries with professionalism. Additionally, the role involves scheduling appointments, showings, and meetings for agents, preparing, processing, and tracking real estate documents, maintaining accurate client files, and ensuring compliance with state regulations. The Office Administrator also assists with creating and posting property listings on MLS and social media, prepares flyers, brochures, and other marketing materials, orders and manages office supplies and equipment, and maintains organized filing systems. Furthermore, the role includes coordinating open houses and client events, and providing administrative support to agents and brokers as needed.

Qualifications: High school diploma or equivalent (Associate's or Bachelor's preferred). Prior experience in real estate, office administration, or customer service is a plus. Strong organizational and multitasking skills, excellent written and verbal communication, proficiency in Microsoft Office; familiarity with real estate software (MLS, CRM) preferred. Ability to maintain confidentiality and handle sensitive information. Customer-focused mindset and team-oriented attitude.

Experience Level: Intermediate Level

Pay and Benefits: The pay range for this position is $18.00 - $22.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: medical, dental & vision; critical illness, accident, and hospital; 401(k) retirement plan pre-tax and Roth post-tax contributions available; life insurance (voluntary life & AD&D for the employee and dependents); short and long-term disability; health spending account (HSA); transportation benefits; employee assistance program; time off/leave (PTO, vacation or sick leave).

Workplace Type: This is a fully onsite position in Princeton, IN.

Application Deadline: This position is anticipated to close on Sep 22, 2025.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.