Office Administrator General Admin

Administrative Support

Ignite your career at Builders FirstSource, Americas largest supplier of building materials, value-added components and building services to the professional market. The #1 name in our industry, we help make the dream of home ownership more achievable every day. At BFS, youll be equipped with all the tools, training, and resources you need, and youll be empowered to try new things, gain new experiences, and build a career with unlimited horizons.

Purpose

Responsible for performing a variety of administrative and office operations support activities for one or more people or departments.

Essential Duties and Responsibilities

Coordinates workflow and communications between operating units, vendors, and customers to support day-to-day administrative and operational processes.

Serves as a resource on all office policy, methods and procedures and perform data entry and retrieval functions. May respond to non-routine information requests.

Assists with the preparation of reports and perform various accounting, compliance, inventory, or HR related duties as requested.

Arrange meetings, schedule appointments and make travel reservations.

Assists with HR processes and coordinate HR data transfer to regional HR.

May assist with sales orders, invoicing, customer accounts, and provide similar sales transaction support as requested.

Understands and observes all safety procedures and practices in order to prevent injury to self or co-workers; attends periodic safety meetings as required; may recommend changes to improve safety procedures.

Other duties may be assigned.

Key Responsibilities

• Perform accurate data entry to maintain project and department records.
• Process subcontractor invoices in a timely and organized manner.
• Support project costing by tracking and coding expenses.
• Maintain and organize project folders and documentation.
• Assist with additional administrative duties as assigned to support the teams success.

Qualifications

• Proficiency in Microsoft Outlook and Excel required.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Excellent communication and interpersonal skills.
• Prior administrative experience preferred; construction or related industry experience is a plus.

Competencies

• Excellent customer service skills
• Strong verbal and written communication skills
• Ability to organize, prioritize and efficiently manage projects
• Ability to apply common sense understanding to carry out written or oral instructions
• Proficiency in Microsoft Office Suite

Work Environment / Physical Activity

• Work is generally performed in an office setting and generally sedentary, but may involve walking or standing for brief periods of time.
• May be required to occasionally lift, carry, push, pull, or otherwise move objects up to 25 pounds.

At Builders FirstSource, we offer competitive, affordable benefits designed to make life better for you and the people you love. Our goal is simple provide great plans that help you and your family to live happier, healthier and more secure lives.

Builders FirstSource is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or status as an individual with a disability.

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Builders FirstSource, please call (214) 765-3990.