Medical Secretary

Medical Secretary

The Medical Secretary provides essential support to both the physician and patients by managing communications, preparing medical charts, and organizing documents within the EMR system. The role demands strong organizational skills and the ability to work collaboratively with physicians, clinical staff, and administrative personnel.

Responsibilities:

• Answer patient calls and take detailed messages for the physician.
• Send out new patient packets and remind patients to request their previous medical records before their first appointment.
• Schedule and confirm appointments, including entering patient demographic information and mailing out necessary paperwork.
• Examine future schedules to ensure availability for routine and urgent visits.
• Send reminder letters for primary care and chronic care needs as well as routine and preventative care.
• Process outgoing referrals and enter them in the Medent log.
• Send clinical and demographic patient data to referral specialists and track responses.
• Obtain records and ensure referrals are received from patient's PCP for specialty appointments.

Essential Skills:

• Experience with healthcare and medical front desk operations.
• Proficiency in EMR systems and Microsoft Office, including Excel.
• Strong customer service skills and experience with insurance verification.
• Minimum of a high school diploma.
• 1+ years of experience as a Medical Receptionist.

Additional Skills & Qualifications:

• Ability to work with minimal supervision and comfortable working independently.

Work Environment:

The position is based in a rheumatology office with working hours from Monday to Thursday, 9:00 AM to 5:30 PM, and Friday from 8:00 AM to 4:00 PM. Candidates will be required to work with minimal supervision and should be comfortable working independently. Once permanent, employees are eligible for healthcare, vision, and dental insurance. After one year of employment, 401K options become available. The company offers opportunities for growth and has a presence with 40 locations across Westchester/Putnam.

Job Type & Location:

This is a Contract to Hire position based out of Fishkill, NY.

Pay and Benefits:

The pay range for this position is $17.00 - $19.50/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type:

This is a fully onsite position in Fishkill, NY.

Application Deadline:

This position is anticipated to close on Nov 5, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.