Medical Affairs Administrative & Operations Support

Our client, a pharmaceutical company specializing in Oncology, is seeking a highly organized and proactive contractor to provide comprehensive administrative and operational support to the Medical Affairs (MA) Department. Join their team on a 6-month contract basis in Princeton, NJ/hybrid.

Key Responsibilities:

Administrative & Communication Support

• Provide primary administrative support to the MA Department, including scheduling meetings, coordinating travel, and processing expense reports.
• Serve as the main point of contact for the MA Leadership team, ensuring timely communication with internal and external stakeholders.
• Assist in the preparation of reports, presentations, and planning documents using Excel, PowerPoint, and Word.
• Support the creation and distribution of MA communications, including literature alerts and quarterly insight reports.

Project & Meeting Coordination

• Collaborate with leadership to develop and distribute meeting agendas and minutes, ensuring alignment on objectives and follow-up actions.
• Support the planning and execution of advisory boards and other key MA events.

Systems & Process Management

• Manage daily operations and user support for MA-related systems such as ARIBA, TNAV BPO, IQVIA, and Sunshine Reporting.
• Design and maintain Teams and SharePoint sites for MA collaboration and document management.
• Coordinate Medical HUB activities, including folder creation, quarterly reporting, access management, and content updates.

Qualifications:

Education & Experience

• Bachelor's degree or equivalent experience required.
• Minimum 3 years of experience in Medical Affairs within the pharmaceutical industry (e.g., scientific communications, medical information, field medical).

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with Medical Affairs systems preferred: (ARIBA, Grants systems (IIT, IME), Digital educational platforms. Concur, KOL management, learning management, and library systems