Inventory & Procurement Operations Specialist

Job Description

Who we're looking for:

The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for an Inventory & Procurement Operations Specialist with the Purchasing Team at the Renton Central Laboratory.

The Inventory & Procurement Operations Specialist serves as both a business analyst and operational specialist, supporting the phased implementation of the Workday Inventory-to-Procurement system. This role analyzes, designs, and executes process improvements across inventory, supply chain, and vendor-managed services while ensuring alignment with DLMP's strategic goals.

The Specialist partners closely with the Assistant Director of Purchasing to identify current-state processes, plan future-state workflows, and execute operational readiness for lab move-ins, vendor services, and supply chain operations. All initiatives, process changes, and implementations are reviewed with the Assistant Director prior to execution.

Work schedule:

• Enter 100%

• Fixed Term: One (1) year appointment

• Monday - Friday

• Day shift

What you'll contribute:

Inventory-to-Procurement System

• Lead analysis, planning, and execution of Workday Inventory-to-Procurement workflows.

• Monitor adoption, data accuracy, and compliance with requisition/receiving processes.

• Identify gaps, prepare recommendations, and route to Assistant Director for approval.

• Provide user support, job aids, and training.

Supplies Storage & Inventory Handling (Phased Approach)

• Design and implement centralized lab supply storage processes integrated with Workday.

• Conduct data analysis to identify opportunities for bulk ordering and supply centralization.

• Launch with PPE, office supplies, and lab coat services; expand to reagents, consumables, and other materials as systems mature.

• Establish and monitor inventory thresholds ("par levels") with phased restocking during lab move-ins.

• Plan and coordinate setup of storage spaces (racks, cabinets, shelving) aligned with inventory implementation needs.

• Analyze usage trends and prepare savings/efficiency reports.

Dock Receiving & Distribution

• Identify and plan equipment needs in the Dock to ensure smooth receiving and distribution operations.

• Support daily dock receiving and distribution operations during the initial phase of move in.

• Unpack and deliver supplies to designated lab units.

• Verify goods against purchase orders and escalate discrepancies.

• Coordinate safe and compliant delivery of supplies to labs.

• Draft and maintain receiving/distribution SOPs with Assistant Director oversight.

Lab Move-In Readiness & Vendor Services

• Assist the Assistant Director in preparing labs for move-in readiness by identifying and mapping current state processes.

• Support vendor setup and contracting services including laundry, shredding, and other essential operational needs.

• Coordinate with internal stakeholders and vendors to ensure service continuity and readiness.

Warehouse Operations (Future Phase, if applicable)

• Participate in planning for potential warehouse operations, including layout, storage systems, and retrieval methods.

• Provide analysis of current practices to determine future warehouse needs.

Staff & Training Support

• Provide day-to-day guidance for staff performing inventory, storage, and distribution functions.

• Assist in staff and end-user training on inventory and receiving processes.

• Promote cross-training across Procurement and Fiscal teams.

Other Projects

• Support additional miscellaneous or ad hoc projects as assigned by the Assistant Director, particularly those related to procurement operations, vendor management, and process improvement.

What you'll need:

• Bachelor's degree in Business Administration, Supply Chain, Logistics, or related field, or equivalent combination of education/experience.

• 3+ years of experience in inventory management, procurement, supply chain, or business analysis.

• Strong analytical, organizational, and project coordination skills.

• Excellent written and verbal communication skills.

Desired qualifications:

• Experience with DLMP ordering system PurchasePath

• Experience with Workday ordering system

What we offer:

• Vacation time and sick time off that accrue monthly, including 12 paid holidays.

• State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.

• Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.

• Excellent healthcare, dental, disability, retirement, and other plan options.

• Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.

• And much more!

About the Department of Laboratory Medicine & Pathology:

A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the Department of Laboratory Medicine & Pathology at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.

Please visit our website ( to learn more about our department.

About UW Medicine:

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team ( . Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$67,980.00 annual

Pay Range Maximum:

$67,980.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a temporary position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer ( . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.