Human Resources Assistant

Human Resources Assistant

We're searching for a Human Resources Assistant to join our UPMC Insurance Services Division HR team! If you're a collaborative individual with a passion for continuous learning and team-driven success, then this could be the perfect fit for you!

In this role, the Human Resources Assistant will provide administrative support services to all HR team members in the UPMC Insurance Services Division. They play an integral role in the delivery of employee relations support by assisting with tasks such as responding to employee inquiries, employee file maintenance, data entry of confidential personnel information, running compliance reports, preparation for annual HR initiatives, and assisting with other projects as needed. Strong attention to detail and organizational skills are critical to success in the role.

This is a regular, full-time position that works daylight hours, Monday through Friday, in a weekly hybrid work model. Apply online today for your chance to join the team!

Responsibilities:

• Provide general administrative support for projects as needed.
• Coordinate exit interview process: schedule appointments, prepare and send exit interview emails, and compile exit interview results and share as appropriate.
• Act as department receptionist by answering HR office telephone line and greeting visitors.
• Manage HR email service account and delegate questions to appropriate HR representative as needed.
• Provide clerical and administrative support to the HR Director, HR Consultants, and others as assigned.
• Assist with timely data entry of licenses, certifications, clearances, and corrective action.
• Provide support with ordering of office supplies, reviewing and organizing incoming mail, assist with filing/printing/copying/faxing items in a timely manner.
• Respond to basic human resources questions and requests from employees or direct them to other human resources staff or UPMC resources as appropriate.
• Run basic queries for tracking and compliance purposes. Reports include but are not limited to licensure reports, turnover reports, and annual mandatories reports.
• Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, booking conference rooms, taking meeting minutes, and processing expenses.

Qualifications:

• High school diploma or equivalent and one year of progressively responsible administrative experience required (preferably in a human resources environment).
• OR Bachelor's degree in Human Resources, Business, or related field required.
• OR successful completion of the UPMC Summer Associate Program/Pittsburgh Fellows Program required.
• Ability to use Microsoft Office products including Outlook, Word, and Excel.
• Proficiency in administrative skills, organizing and setting priorities, maintaining confidentiality, and customer service skills.

Licensure, Certifications, and Clearances:

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran