Human Resources & Accounting Coordinator

Human Resources & Accounting Coordinator

The Human Resources & Accounting Coordinator supports both the Human Resources and Accounting departments in daily operations, ensuring accurate financial processes and effective employee support. This role is responsible for maintaining employee records, assisting with onboarding, processing payroll documentation, and coordinating accounts payable and receivable functions. The position plays a key role in promoting a positive workplace culture while maintaining confidentiality and compliance with all company policies and state/federal labor laws.

Essential Duties & Responsibilities

Human Resources Responsibilities

• Assist with recruiting efforts including posting positions, reviewing applications, scheduling interviews, and onboarding new hires.
• Maintain accurate and confidential employee personnel files in accordance with company policy and legal requirements.
• Coordinate new hire paperwork, I-9 verifications, and onboarding checklists.
• Assist in administering employee benefits, including enrollments, changes, and annual renewals.
• Support payroll preparation through timecard audits, PTO tracking, and communication of changes to HR or Finance leadership.
• Track seasonal and visa employee documentation (H2B, J1) and ensure compliance with filing and recordkeeping requirements.
• Coordinate employee engagement activities, recognition programs, and communication updates.
• Assist with safety and training documentation, workers compensation reporting, and compliance tracking.

Accounting Responsibilities

• Support the Accounts Payable process including invoice review, coding, and entry into DooAP or related systems.
• Assist with weekly check runs and vendor statement reconciliations.
• Prepare and post journal entries as directed by the GM.
• Support Accounts Receivable processes, including tracking deposits and reconciling guest or event payments.
• Maintain filing and organization of accounting documentation in compliance with audit and retention standards.
• Assist with corporate reporting requirements and internal audits as needed.

Qualifications

• Minimum 2 years of experience in accounting, human resources, or administrative support (hospitality experience preferred).
• Proficiency in Microsoft Office (Excel, Word, Outlook); experience with hotel accounting systems or DooAP a plus.
• Strong organizational skills and attention to detail with ability to handle multiple priorities.
• Excellent communication and interpersonal skills with the ability to maintain professionalism and confidentiality.
• Working knowledge of basic accounting principles and HR compliance regulations.
• Ability to work collaboratively with management, department heads, and seasonal employees in a fast-paced environment.
• Associates or Bachelors Degree in Accounting, Business Administration, or Human Resources preferred, or equivalent experience.

Compensation Range

The compensation for this position is $25.00/Yr. - $27.00/Yr. based on qualifications and experience.