Hotel Administrative Assistant

Administrative Assistant

Embark on an exciting career at SpringHill/Towne Place Suites Avon Vail Valley, where excellence is not just a goal but a commitment to creating exceptional guest experiences! With 243 thoughtfully designed guest rooms, our hotel provides a dynamic workplace that seamlessly blends comfort, commitment, and a distinctive atmosphere. Join a team where each member plays a vital role in delivering outstanding service and crafting memorable moments for our guests. What sets us apart? Our unwavering dedication to fostering a positive workplace culture, comprehensive benefit plans, including a 401k with a company match, and enticing bonus programs designed to recognize your dedication. We're actively seeking talented individuals with a genuine passion for service to join our dynamic team.

Discover the exciting career possibilities that await you with Pyramid Global Hospitality at SpringHill/TownePlace Suites Avon Vail Valley. Be a part of a team where your contributions make a difference in the guest experience, and your journey towards a fulfilling career starts here!

Come grow with us! Exciting opportunities await at the brand new SpringHill/TownePlace Suites by Marriott Avon Vail Valley in beautiful Avon, Co! Join our dynamic team and be a part of creating a memorable guest experience from the beginning.

Pyramid Global is an international leader in hospitality and a place you can grow your career internally. We offer competitive salaries, bonus potential, 401k, medical, dental, vision, and PTO, along with other benefits. We are people focused with a CARE culture at the center of everything we do.

We offer all of our employees the following benefits:

• Highly competitive wages
• Free Parking
• Hotel room discounts and travel benefits with the Hilton family of brands as well as Pyramid and Benchmark hotels
• 401K Plan with Employer Match

Additionally, we offer our full-time employees the following benefits:

• Paid Time Off (PTO)
• Unlimited Paid Time Off (PTO) rollover
• Paid Time Off (PTO) cash out options
• Comprehensive employee benefit/insurance programs
• Company paid life and AD&D insurance
• Tuition reimbursement
• 7 Paid Holidays

The SpringHill/TownePlace Suites by Marriott Avon Vail Valley is an Equal Opportunity Employer committed to a diverse and inclusive work environment. EOE/AA

This position will remain open until filled.

Year Round Employment Opportunity!

We are looking for a highly engaging, customer focused individual to join our team as Administrative Assistant. The successful candidate for this role is engaging, full of energy, and is open to learning and leading by example, responds in a professional and courteous manner to guests and team, as well as being there to support the team both personally and professionally.

We are seeking a highly organized and proactive Administrative Assistant to provide cross-functional support to our Accounting, Human Resources, and Sales departments. This role is ideal for a detail-oriented multitasker who thrives in a dynamic hospitality environment and enjoys working collaboratively across teams.

Key Responsibilities

Accounting Support

• Assist with data entry and assignments from accounting manager
• Assist with the weekly AR reporting, statements, and invoices
• Post office/bank runs
• Managing Lost and Found returns
• Manage Deposit Ledger

Human Resources Support

• Coordinate interview scheduling, onboarding documentation, and employee file management
• Assist with timekeeping, payroll data entry, and benefits administration
• Help organize employee engagement activities and training sessions

Sales Support

• Answer incoming sales department calls
• Manage business travel account reservations, billing and special requests
• Delphi data entry of new leads and existing account updates
• Manage VIP arrival experience
• Other administrative duties as assigned by the Director of Sales

General Administrative Duties

• Manage shared calendars, meeting coordination, and departmental communications
• Maintain filing systems (digital and physical) and ensure confidentiality
• Order office supplies and support general operational needs

Qualifications

• Previous administrative experience, preferably in hospitality or a multi-departmental role
• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and manage time effectively
• High level of discretion and professionalism
• Valid drivers license in good standing required
• Ability to communicate in the English language required
• Bilingual Spanish language skills strongly preferred

Compensation Range

The compensation for this position is $29.00/Hr. - $29.00/Hr. based on qualifications and experience.