Health Information Specialist II

Datavant is a data platform company and the world's leader in health data exchange. Our vision is that every healthcare decision is powered by the right data, at the right time, in the right format.

Our platform is powered by the largest, most diverse health data network in the U.S., enabling data to be secure, accessible and usable to inform better health decisions. Datavant is trusted by the world's leading life sciences companies, government agencies, and those who deliver and pay for care.

By joining Datavant today, you're stepping onto a high-performing, values-driven team. Together, we're rising to the challenge of tackling some of healthcare's most complex problems with technology-forward solutions. Datavanters bring a diversity of professional, educational and life experiences to realize our bold vision for healthcare.

Position Highlights

This is a Remote Role

• Full Time: Monday-Friday, 7:30 am - 4:00 pm CST, with potential overtime, evenings, or weekends as required.

• This position is responsible for processing and disclosing medical records in response to legal requests, including court orders, subpoenas, and attorney inquiries while maintaining HIPAA compliance.

• The role involves 90% electronic retrieval, scanning, and copying of medical records, ensuring all documents are accurate and confidential.

• Includes 10% leadership duties such as leading daily team huddles, training new staff, and providing shadowing support to ensure smooth workflow and high-quality service.

• Documenting information in multiple platforms using two computer monitors.

• Proficient in Microsoft office (including Word and Excel)

Preferred Skills

• Knowledge of HIPAA and medical terminology

• Familiar with different EHR and Billing Systems

• Experience working with subpoenas

We offer:

• Comprehensive onsite/virtual training program followed by job shadowing with an assigned mentor

• Company equipment will be provided to you (including computer, monitor, virtual phone, etc.)

• Full Benefits: PTO, Health, Vision, and Dental Insurance and 401k Savings Plan and tuition Assistance

You will:

• Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.

• Maintain confidentiality and security with all privileged information.

• Maintain working knowledge of Company and facility software.

• Adhere to the Company's and Customer facilities Code of Conduct and policies.

• Inform manager of work, site difficulties, and/or fluctuating volumes.

• Assist with additional work duties or responsibilities as evident or required.

• Consistent application of medical privacy regulations to guard against unauthorized disclosure.

• Responsible for managing patient health records.

• Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.

• Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.

• Ensures medical records are assembled in standard order and are accurate and complete.

• Creates digital images of paperwork to be stored in the electronic medical record.

• Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.

• Answering of inbound/outbound calls.

• May assist with patient walk-ins.

• May assist with administrative duties such as handling faxes, opening mail, and data entry.

• Must meet productivity expectations as outlined at specific site.

• May schedules pick-ups.

• Other duties as assigned.

What you will bring to the table:

• High School Diploma or GED.

• Ability to commute between locations as needed.

• Able to work overtime during peak seasons when required.

• Basic computer proficiency.

• Comfortable utilizing phones, fax machine, printers, and other general office equipment on a regular basis.

• Professional verbal and written communication skills in the English language.

• Detail and quality oriented as it relates to accurate and compliant information for medical records.

• Strong data entry skills.

• Must be able to work with minimum supervision responding to changing priorities and role needs.

• Ability to organize and manage multiple tasks.

• Able to respond to requests in a fast-paced environment.

Bonus points if:

• Experience in a healthcare environment.

• Previous production/metric-based work experience.

• In-person customer service experience.

• Ability to build relationships with on-site clients and customers.

• Comfortable bringing new ideas, process improvement suggestions, and feedback to internal stakeholders.

Pay ranges for this job title may differ based on location, responsibilities, skills, experience, and other requirements of the role.

The estimated base pay range per hour for this role is:

$16-$20.50 USD

To ensure the safety of patients and staff, many of our clients require post-offer health screenings and proof and/or completion of various vaccinations such as the flu shot, Tdap, COVID-19, etc. Any requests to be exempted from these requirements will be reviewed by Datavant Human Resources and determined on a case-by-case basis. Depending on the state in which you will be working, exemptions may be available on the basis of disability, medical contraindications to the vaccine or any of its components, pregnancy or pregnancy-related medical conditions, and/or religion.

This job is not eligible for employment sponsorship.

Datavant is committed to a work environment free from job discrimination. We are proud to be an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status. To learn more about our commitment, please review our EEO Commitment Statement here ( . Know Your Rights ( , explore the resources available through the EEOC for more information regarding your legal rights and protections. In addition, Datavant does not and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay.

At the end of this application, you will find a set of voluntary demographic questions. If you choose to respond, your answers will be anonymous and will help us identify areas for improvement in our recruitment process. (We can only see aggregate responses, not individual ones. In fact, we aren't even able to see whether you've responded.) Responding is entirely optional and will not affect your application or hiring process in any way.

Datavant is committed to working with and providing reasonable accommodations to individuals with physical and mental disabilities. If you need an accommodation while seeking employment, please request it here, ( by selecting the 'Interview Accommodation Request' category. You will need your requisition ID when submitting your request, you can find instructions for locating it here ( . Requests for reasonable accommodations will be reviewed on a case-by-case basis.

For more information about how we collect and use your data, please review our Privacy Policy ( .