Grants Administrator

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New Jerseys academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers UniversityNew Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the stateat Rutgers UniversityNew Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newarks University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, the State University of New Jersey, is seeking a Grants Administrator for the Psychiatry Department within New Jersey Medical School.
Under the direction of the Program Manager and Department Administrator, is responsible for the day-to-day operations of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Department of Psychiatry, including Northern NJ MAT Center of Excellence. Ensures that both pre- and post- award activities comply with Federal, State University, and Sponsor requirements. Acting as a liaison with other University departments. Extensive experience with research and sponsored programs administration, ideally in an academic environment and program income revenue streams.
Among the key duties of the position are the following:

• Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
• Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
• Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
• Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
• Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
• Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.

FLSA

FLSA Exempt

Grade

Grade 27S

Salary Details

Minimum Salary

Minimum Salary

Mid Range Salary

Maximum Salary

Maximum Salary

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidates qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the universitys broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Bachelors degree in business administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
• Equivalent education, experience and/or training may be substituted for the education requirement.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
• Demonstrated strong service orientation.
• Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment is preferred.

Physical Demands and Work Environment

PHYSICAL DEMANDS :

• Standing, sitting, walking, talking and hearing.
• Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs.
• No special vision requirements.

WORK ENVIRONMENT :

• Clinical Office

Special Conditions

Posting Number

Posting Number 25ST1566

Posting Open Date

Posting Open Date 07/22/2025

Special Instructions to Applicants

Regional Campus

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus

Home Location Campus Newark (RBHS)

City

City Newark

State

State NJ

Position Information Recruitment/Posting Title Grants Administrator Job Category Staff & Executive - Healthcare Department NJMS-Psychiatry Overview New Jerseys academic health center, Rutgers Biomedical and Health Sciences ( RBHS ) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers UniversityNew Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research. Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the stateat Rutgers UniversityNew Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newarks University Hospital in Newark, and other affiliates. Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, the State University of New Jersey, is seeking a Grants Administrator for the Psychiatry Department within New Jersey Medical School.
Under the direction of the Program Manager and Department Administrator, is responsible for the day-to-day operations of all projects, grants, contracts and other restricted accounts and related functions associated with research, sponsored programs, and restricted funds activities at Rutgers, New Jersey Medical School, Department of Psychiatry, including Northern NJ MAT Center of Excellence. Ensures that both pre- and post- award activities comply with Federal, State University, and Sponsor requirements. Acting as a liaison with other University departments. Extensive experience with research and sponsored programs administration, ideally in an academic environment and program income revenue streams.
Among the key duties of the position are the following:

• Provides guidance to faculty, administrators, and other staff on proposal development and grant applications for external support opportunities from Federal, State, Corporate and other funding agencies.
• Monitors/Reviews research proposals prior to submission to Federal, State, Corporate and other agencies to ensure compliance with University and agency policies and procedures.
• Analysis of fund balances to determine burn rate calculations for progress reporting, carry-over requests, projections, and close-outs of research/grant awards.
• Performs and assists with reconciling award activity of expenses to budget in order to avoid cost over-runs per Sponsor and University guidelines.
• Performs and assists with preparation and submission of Journal entries for all salary and non-salary expenses, all fringe corrections/accruals, and F&A distributions.
• Performs and assists with the preparation and review of financial reports or invoices in collaboration with the Grants and Contracts Department.

FLSA Exempt Grade 27S Salary Details Minimum Salary Mid Range Salary Maximum Salary Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidates qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the universitys broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: . Position Status Full Time Working Hours (per week) 37.5 Standard Hours 37.50 Daily Work Shift Day Work Arrangement Union Description MPSC - Legacy UMD Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelors degree in business administration, Health Administration or a related field plus five (5) years of related experience involving research and sponsored programs administration, ideally in an academic environment.
• Equivalent education, experience and/or training may be substituted for the education requirement.

Certifications/Licenses Required Knowledge, Skills, and Abilities

• Knowledge and expertise of Federal and State agency regulations, policies, procedures and laws applicable to sponsored program activities.
• Understanding of proposal development, finding funding, Institutional Review Board regulations, clinical procedures and protocols and other grant related activities.
• Demonstrated strong service orientation.
• Knowledge of computer programs, including MS Word, Excel, Access, PowerPoint and Adobe Acrobat.
• Outstanding human relations and leadership skills and the ability to function in a team environment are required.
• Strong customer service orientation.

Preferred Qualifications

• Knowledge of how to accomplish superior performance in a unionized environment is preferred.

Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS :

• Standing, sitting, walking, talking and hearing.
• Sitting at computer for length of time; lifting of charts approx. 3-5 lbs. up to 25 lbs.
• No special vision requirements.

WORK ENVIRONMENT :

• Clinical Office

Special Conditions Posting Details Posting Number 25ST1566 Posting Open Date 07/22/2025 Special Instructions to Applicants Regional Campus Rutgers Biomedical and Health Sciences (RBHS) Home Location Campus Newark (RBHS) City Newark State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidates offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Resume/CV

Optional Documents

Cover Letter/Letter of Application

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .
In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call or e-mail us .

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