Federal Project Accounting Manager

Federal Project Accounting Manager

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we work to weave diversity, equity, and inclusion into our work and foster a sense of belonging throughout the company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Federal Project Accounting Manager position is responsible for organizing, performing and managing the accounting activities of the Federal Services Group (FSG). This includes, but is not limited to, performing project accounting functions as required, management and training of Federal Project Accountants, working with corporate and operations accounting as appropriate to provide accurate and timely information throughout project/program lifecycle along with various other accounting and financial management functions. In addition to an individual that possesses analytical skills, this individual must also possess leadership and management skills necessary to effectively orchestrate Federal Project Accounting staff in the performance of various project financial functions. This position requires a team player who collaborates with the FSG Contracting and Procurement groups, the Operations Accounting Director & Regional Accounting Directors/Assistant Regional Accounting Directors to provide timely and accurate project information as requested. Beyond these core responsibilities, specialized duties and functions requisite for this position are as follows:

Project Accounting Functions:

• Initiate project setup in Oracle EBS/Pronto UI-App based on information received from Project Manager/Cost Center and FSG Contracting.
• Generate monthly invoices in accordance with contract terms adhering to client and HDR requirements and deadlines.
• Analyze and interpret financial performance of projects, which includes evaluation of Working Forecast (Estimate-to-Complete/Estimate-at-Completion) and Earned Value (Physical Percent Complete).
• Perform various specialized accounting functions of moderate complexity and ensure that procedures and practices are followed in accordance with HDR policies, HDR business standards and best practices, accounting principles and contractual obligations maintaining compliance with Federal Program requirements.
• Provide support as needed to Federal Project Accountants in all project accounting areas of the project lifecycle including but not limited to project setup, project execution, client invoicing, contracts and procurement support, accounts receivable and project closeout.
• Assist accountants with purchase requisitions, purchase orders, work confirmations and AP processing.
• In collaboration with Project Accountants, provide timely updates of outstanding Accounts Receivables to Federal Operations Directors as requested and ensuring financial system notes reflect all steps taken to collect payment.
• Attend & participate in Project and/or Business Reviews as necessary and appropriate based on size and complexity of client engagement and connection to local operations.

Specialized Federal Accounting Functions:

• Provide financial reports and other on-demand reports and analysis for internal stakeholders as requested.
• Provide timely and accurate information to Regional Accounting Directors/Assistant Regional Accounting Directors as requested in preparation for monthly revenue recognition review.
• Facilitate and deliver external Federal reporting, such as Incurred Cost Submission (yearly) and GSA IFF (monthly).
• Assist federal accounting with Fiscal Year End (FYE) deadlines, such as processing all executed contracts to ensure Federal contract bookings occur during the FYE period.

Cross-Functional Project Financial Support:

• Act as primary point of contact for Operations Accounting Director, Regional Accounting Directors/Assistant Regional Accounting Directors and other internal stakeholders working with the Federal Project Accounting group to provide accurate and timely information and address issues/concerns as they arise.
• Assist corporate Accounts Receivable team with pay applications for invoice payments received from Federal Clients.
• Coordination with HR to set up Prevailing Wage projects.
• Work with Tax team to ensure tax laws are met and processes are in place to provide accurate reporting.

Additional Duties:

• Manage Federal Project Accounting staff positions, which includes performance reviews.
• Train, lead, mentor and support in all areas of project lifecycle in accordance with company policies and best practices for Federal Project Accounting staff, including Oracle EBS/Pronto.
• Monitor and approve weekly employee timesheets for managed employees along with review and approval of employee expense reports to ensure accuracy and input in accordance with HDR Timekeeping and HDR Travel & Business Expense policies respectively.
• Manage distribution of new client Contracts/Task Orders and Federal Project Accounting workload based on PA geographical assignments and available resources.
• Participate in project accounting and project management training initiatives, information system training and process/procedure improvements as requested, including ERP/systems testing.

Required Qualifications:

• Bachelor's Degree; preferably in Accounting or Finance
• Minimum 3 years supervisory experience; minimum 5 years accounting experience
• Previous supervision of staff highly desired
• Solid understanding of accounting principles is a must, preferably with project accounting
• Experience in A/E/C industry
• Highly proficient with MS Office applications, A/E/C Project-Based Software, Oracle software experience desired
• Must be self-motivated, well-organized, detail-oriented and able to work well independently
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each others life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.