Facility Manager / Senior Facility Manager

Facility Manager / Senior Facility Manager

Location: CA-Los Angeles, US

Contract Type: Regular Full-Time

Area: Maintenance / General Services / Facilities

Summary:

The Manager/Senior Manager of Facilities will provide leadership for one or more functions within the Facilities department, with scope determined by experience and role level. The Facility Manager will oversee multiple sites within the Los Angeles area, while the Senior Facility Manager will be responsible for a broader portfolio across Southern California. In this role, the Manager/Senior Manager will drive the successful implementation of strategic initiatives focused on cost optimization, standardization of practices across manufacturing and corporate sites, and support for manufacturing throughput. This individual will also lead the planning and execution of improvement projects, manage cross-functional teams, and ensure timely achievement of project goals. As a key member of the team, the Manager/Senior Manager of Facilities will contribute to the development and execution of the department's strategic plan, ensuring alignment with the overall business strategy.

Primary Responsibilities for Role:

Depending on the specific job assignment, areas of responsibility will include duties in one or more of the following areas:

Maintenance Technical Office:

• Develop and implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
• Conduct a comprehensive review of current maintenance practices at each plant and identify opportunities for improvement and standardization.
• Develop and implement a standard approach to maintenance practices across all manufacturing and corporate sites, ensuring consistency and adherence to best practices.
• Analyze data related to maintenance practices across all sites, identify trends, make recommendations, and implement improvements.
• Develop and implement performance metrics and reporting systems to monitor the effectiveness of maintenance practices across all sites and identify opportunities for improvement.
• Develop a comprehensive 5-year plan for each site on expected capital requirements based on quantitative data and potential business risk.
• Develop and maintain standard operating procedures for the CMMS, ensuring compliance with best practices and regulatory requirements.
• Develop and execute testing plans and mitigation approaches to ensure that the CMMS system is fully functional and meets the needs of the organization.

Facilities:

• Implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
• Continuously improve the fit/finish/feel across all sites, hyper-focused on applying a consistent standard of care.
• Develop and implement an infrastructure survey process to detect hidden failures and protect site operations from operational or regulatory compliance concerns.
• Identify and mitigate contract-related risks to avoid potential cost increases and compliance.
• Identify, evaluate, and implement technological improvements to reduce cost or improve efficiency.
• Support MTO in developing comprehensive 5-year site capital plans.
• Drive success in the Space Management process through the application of policy and excellent customer care.
• Monitors and ensures a high standard of quality of janitorial and gardening services.
• Plan and execute facility maintenance shutdowns with minimal disruption to operations, ensuring safety, compliance, and timely completion.

Utilities:

• Implement a consistent and standardized approach to maintenance practices across all sites, ensuring that maintenance activities are conducted efficiently, safely, and effectively.
• Support MTO in developing comprehensive 5-year site capital plans.
• Identify, evaluate, and implement technological improvements to reduce cost or improve efficiency.
• Collaborate with MTO to improve maintenance practices and drive skill growth in the organization.
• Implement and maintain a system for tracking Utility supply and expected future demand in order to forecast infrastructure development.

Contract Services:

• Develop and implement a consistent and standardized approach to general services across all sites, ensuring activities are conducted efficiently, safely, and effectively.
• Develop and implement a consistent and standardized approach for key financial processes related to budgeting, forecast, and resource allocation.
• Collaborate on policy, manage the Visual Directory, and develop metrics to drive success in the Space Management process.
• Provide strategic direction and tactical support for key contracts including but not limited to fleet, cafeteria, pest control, and janitorial.
• Standardize storeroom key metrics and create a culture of continuous improvement, focused on aligning customer expectations with quality, quantity, and cost.
• Manage vendor performance to ensure contract deliverables are executed on schedule and meet defined service standards.
• Collaborate with our vendors and Grifols teams to manage budget oversight, purchase orders, invoice tracking, accruals, and other financial operations.
• Support cross-functional coordination in the preparation and lifecycle management of Master Services Agreements and Statements of Work.
• Serve as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.

This job description is intended to present the general content and requirements for the performance of this job. The description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. Managers and supervisors may assign other duties as needed.

Specific Leveling:

Manager - Facilities

Job Code: M10

Senior Manager - Facilities

Job Code: E1

Additional Responsibilities:

Manager - Facilities:

• Oversee day-to-day facilities operations across multiple sites in the Los Angeles area, ensuring consistency, compliance, and operational excellence.
• Continuously update knowledge, skills, and expertise through professional development opportunities such as training, workshops, and conferences.
• Communicate clearly and effectively with colleagues and stakeholders.
• Work collaboratively with colleagues and team members to achieve common goals and objectives.
• Manage time effectively and prioritize tasks to meet deadlines and deliver high-quality work.
• Identify and solve problems effectively, using analytical skills and creative thinking.
• Adapt to changing circumstances and work effectively in different environments.
• Take ownership of all work and be accountable for all actions, decisions, and outcomes.

Senior Manager - Facilities:

• Perform all responsibilities as defined at previous job level.
• Oversee facilities operations across multiple sites throughout Southern California, ensuring strategic alignment, operational consistency, and regulatory compliance.
• Execute tasks of significantly greater complexity which require higher levels of skill, knowledge, and expertise.
• Manages initiatives that come with a greater level responsibility.
• Executes projects that have a significant impact on Grifols's strategy, goals, and objectives.
• Recruit and hire skilled personnel, as well as provide ongoing training and development to ensure success in their roles.
• Set clear expectations for employee performance and provide regular feedback and coaching to help employees improve their performance.
• Identify and manage any risks that could impact achievement of departmental goals.

Knowledge, Skills, and Abilities:

• Extensive knowledge of regulatory requirements and compliance standards.
• Excellent communication and leadership skills with the ability to collaborate with various departments and functional areas.
• Ability to lead cultural change across an organization; experienced in leveraging multiple approaches to helping people adopt and implement sustained change.
• Ability to lead continuous improvement activities and programs, leveraging processes, tools and best practices.
• Strong interpersonal skills with the ability to foster a cooperative work environment within communities of widely divergent technical and educational levels.
• Strong project management skills with the ability to lead and coordinate multiple projects simultaneously.
• Strong analytical and problem-solving skills, with a focus on cost savings and waste reduction.
• Strong knowledge of maintenance practices and equipment reliability.

Education:

Bachelor's degree in Engineering, Business or closely related technical discipline.

Experience:

A minimum of 8 years of related experience, preferably in a GMP manufacturing environment.

Equivalency:

Directly related experience or a combination of directly related education and experience and/or competencies may be considered in place of the stated requirements.

The estimated starting pay