Facilities & Capital Project Manager

Facilities & Capital Project Manager

The Facilities & Capital Projects Manager is responsible for overseeing and executing all aspects of facilities management, including capital expenditure (Capex) projects, preventative maintenance, vendor relationships, and budget tracking. This role will serve as the subject matter expert (SME) in both Capex systems and general ledger reporting for facilities-related spending. The Facilities & Capital Projects Manager works cross-functionally with Operations, Accounting, and vendor partners to ensure stores are maintained to brand standards, work is completed efficiently, and budgets are accurately tracked and reported.

Capex Project Management:

• Serve as SME for the Capex approval process: intake of proposed projects, scope definition, contractor bid management, and securing approvals
• Track project progress, ensure timely execution, and verify project completion
• Ensure vendors are paid promptly in coordination with the accounting team
• Communicate status and outcomes of Capex projects with executive and operations leadership

Capex Reporting and Financial Management:

• Be the SME in the general ledger system related to Capex
• Pull spending reports and monitor vendor payment status
• Deliver clear monthly and quarterly Capex updates and forecasts to company leaders
• Partner with Finance and Accounting to ensure proper tracking and reconciliation of Capex spending

Preventive Maintenance and Facilities Support:

• Develop and manage store-level preventive maintenance programs to ensure the longevity of assets and minimize disruptions
• Act as a resource for store and field leadership to resolve facility and equipment-related issues
• Build strong knowledge of store layouts, everyday facility needs, and resolution methods

Team Leadership:

• Lead, mentor, and develop a Facilities Specialist
• Oversee team workflow, priorities, and performance outcomes

Vendor and Contractor Management:

• Build and maintain strong relationships with vendors, service providers, and contractors
• Ensure quality of work and accountability for timelines and deliverables

Under the Hood What You'll Need:

• Proven project management experience, preferably in retail or multi-unit environments
• In-depth knowledge of Capex processes and general ledger systems
• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Ability to work cross-functionally with both internal and external partners
• High proficiency in Microsoft Office, particularly Excel
• Ability to read and interpret vendor contracts, proposals, and budget documents
• 5+ years of experience in facilities management or a related operational/project management role

Equal Employment Opportunity: We're proud to be an equal opportunity employer - and celebrate our employees' differences, including race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, and veteran status. At TCC, we know that diversity makes us stronger. We are committed to a collaborative, inclusive environment that encourages authenticity.