Executive Support Coordinator

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Overview

At EY, we’re all in to shape your future with confidence. We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world. As part of our Enterprise Support Services team, you’ll be an integral part of our business enablement functions that keep our organization running strong. You’ll use your interpersonal and communication skills (verbal and written) to interface with employees at all levels. As an Executive Administrative Assistant, you’ll work across teams to provide the knowledge, resources and tools that help EY deliver exceptional quality service to our clients, win in the marketplace and support EY’s growth and profitability.

Locations: Boston, Cincinnati, Miami, San Antonio, Philadelphia, Denver

Responsibilities

• Provide high-level administrative support to the organization. This role involves providing in-office support for local and visiting PPMDDs as well as supplemental in-office assistance.
• Assist with tax, backup and interim support for PPMDDs with executive assistants on extended leaves.
• Assist and coordinate local office events. Plan, organize, and execute local office events, including team meetings, training sessions, and corporate gatherings in compliance with meeting and events policy and process.
• Coordinate with the Meeting and Events team on logistics such as venue selection, catering, and materials preparation to ensure successful event delivery.
• Prepare and organize materials for onsite meetings, presentations, and reports.
• Develop and maintain relationships with internal personnel at all levels to complete support activities.
• Manage and coordinate small projects and track progress.
• Apply knowledge of firm technology, work processes, resources, structure and business of the firm/service line/functional group in daily operations.
• Maintain documents on appropriate file servers and repositories, and aid in adherence to record retention policies.
• Act as a backup for other executive assistants during absences or peak workloads, including travel arrangements and processing and tracking business expenses in compliance with firm policy.
• Collaborate with the executive support team to facilitate smooth operations and effective communication.

Skills and attributes for success

• Attention to detail and commitment to quality of work.
• Ability to manage conflicting priorities, organize workflow, anticipate customer needs, and independently leverage resources to achieve operational excellence.
• Proactive in coaching and sharing knowledge with colleagues.
• Strong knowledge of firm structure, service lines, key personnel, software and policies; work independently with minimal supervision.

To qualify for the role, you must have

• Ability to provide in-office support five days a week
• 4+ years of relevant business experience or combined with an associate or higher degree
• Proficiency in MS Word, Excel, PowerPoint, Teams and Outlook
• Proficiency in automated calendar management tools (e.g. Outlook) and various iOS and Android devices
• Proficiency in MS SharePoint

What We Look For

Highly motivated and agile individuals with excellent problem-solving skills and the ability to manage shifting priorities in a rapidly changing industry. An effective communicator, you’ll be a confident team player that collaborates with people from diverse teams while looking to develop your career in a dynamic organization.

What We Offer You

• We offer a comprehensive compensation and benefits package with a base salary range of $46,900 to $98,000 (New York City Metro Area, Washington State and California ranges provided separately). Total Rewards include medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Our expectation is this is 100% in-office.
• Flexible vacation policy to determine vacation time based on personal circumstances, plus EY holidays and other leaves to support well-being.

Are you ready to shape your future with confidence? Apply today. EY accepts applications for this position on an on-going basis.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world. EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets. EY teams work across services in assurance, consulting, tax, strategy and transactions in more than 150 countries.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records. EY is committed to providing reasonable accommodation to qualified individuals with disabilities. If you need assistance applying online or require an accommodation during any part of the application process, please contact EY’s Talent Shared Services.

Seniority level: Mid-Senior level | Employment type: Full-time | Job function: Information Technology | Industries: Professional Services

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