Executive Assistant

Executive Assistant

Creative. Intelligent. Driven. Those are just a few of the qualities embodied by our all-star corporate team.

We're a diverse group of associates representing various ages, interests, backgrounds, and levels of experience. But the one thing we all have in common is an unwavering commitment to excellenceperforming our best to bring world-class entertainment to our guests.

We want honest, ambitious, thoughtful leaders who know that sometimes the best ideas come from the most unlikely sources.

We're a billion-dollar company with the soul of a start-up, which means we're a tight-knit team that moves quickly. Each day brings something new and unexpectedand this is where we thrive. We dream big and so should you. If you're ready to collaborate, innovate, own your projects, and think outside the lanes, then it's time for us to talk.

The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

Key responsibilities include, but are not limited to:

• Manage complex calendars for the leadership team, ensuring efficient scheduling of meetings, appointments, and events.
• Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively.
• Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance.
• Send meeting reminders, follow-ups, and ensure alignment with executive priorities.
• Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries.
• Ensure all travel logistics align with executive preferences and organizational policies.
• Prepare and process travel expense reports promptly, ensuring compliance with company policies.
• Serve as the primary point of contact for internal and external communications on behalf of the executives.
• Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism.
• Filter and prioritize incoming requests, ensuring urgent matters receive timely attention.
• Maintain confidentiality and discretion when handling sensitive information.
• Organize and coordinate meetings, including preparing agendas, materials, and presentations.
• Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties.
• Plan and execute company events, conferences, virtual meetings, and offsite retreats.
• Coordinate logistics such as venue selection, catering, AV setup, and guest invitations.
• Conduct research and compile data to support executive decision-making.
• Assist in the preparation of reports, presentations, and financial analyses.
• Manage special projects, ensuring timely completion and alignment with organizational goals.
• Track action items and follow up with stakeholders to ensure project deliverables are met.
• Organize, maintain, and update digital and physical files for easy retrieval.
• Create and manage executive reports, briefing documents, and presentations.
• Maintain records of key discussions, agreements, and follow-up actions.
• Perform additional duties and responsibilities as assigned to support business needs.
• Act as a liaison between executives and other internal and external stakeholders.

Qualifications:

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Experience managing board meetings and executive-level reporting.
• Familiarity with financial and sales-related administrative support.
• Knowledge of travel coordination and expense management systems.

Education and Experience:

Required: Bachelor's degree or equivalent experience. Minimum of 5 years of experience supporting C-level executives. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

Preferred: Experience managing board meetings and executive-level reporting. Background in financial or sales administrative support.

Work Environment/Physical Demands: General office environment where you will walk, bend, and stand for periods of time, with flexible hours to accommodate executive needs.

Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world's premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe.