Executive Assistant II

Executive Assistant II

We are seeking a highly motivated and customer-obsessed Executive Assistant to support multiple Directors in the Accounting department. This role requires a strong focus and execution, as it involves managing a high volume of tasks including complex calendar management and scheduling. The successful candidate will effectively prioritize amidst a flood of information and requests, ensuring the appropriate level of urgency is given. This position also entails monitoring and tracking Director meetings, priorities, and emails, acting as a proxy when necessary, managing extensive domestic and international travel and expenses, and organizing team events, town halls, and more.

Responsibilities

1. Manage complex calendar scheduling for multiple directors across several time zones using Outlook.
2. Monitor and track priorities and emails for Directors, acting as a proxy when necessary.
3. Organize team events, town halls, and other corporate functions.
4. Manage extensive domestic and international travel arrangements, including visa bookings.
5. Handle expenses using Concur, ensuring meticulous tracking and reporting.
6. Maintain high levels of integrity and discretion in handling confidential information.

Essential Skills

• At least five years of experience supporting senior leaders.
• Strong working knowledge of Microsoft Office and Outlook tools.
• Exceptional verbal and written communication skills.
• Ability to make smart and timely decisions with appropriate levels of urgency.
• Impeccable attention to detail.

Additional Skills & Qualifications

• Bachelor's degree preferred, but two years of college required.
• Experience leading process improvements.
• Experience in a fast-paced, high-tech company.
• Experience designing processes to maximize efficiency.

Work Environment

The role is fully on-site in Seattle, requiring 40 hours a week with flexible office hours, generally from 9 AM to 5 PM, but may skew later for events and HQ meetings. The position offers a culture of inclusion with ten employee-led affinity groups globally, innovative benefits, and ongoing learning experiences. Work-life balance is highly valued, with a flexible schedule to support personal and professional well-being. The team is dedicated to mentorship and career growth, encouraging knowledge sharing and development.

Pay and Benefits

The pay range for this position is $30.00 - $32.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle, WA.

Application Deadline

This position is anticipated to close on Sep 9, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.