Executive Assistant - Ambulatory Care

Job Description

Harborview Medical Center has an outstanding opportunity for an Executive Assistant to Associate Medical Director and Office Management for Ambulatory Care Division

Work Schedule

100% FTE

DAYS - 100% ON SITE

POSITION HIGHLIGHTS

Provide comprehensive support to the Associate Medical Director and manage office operations within the Ambulatory Care Division

Serve as a liaison between the Associate Medical Director, staff, and external stakeholders, ensuring clear and timely communication

DEPARTMENT DESCRIPTION

Office of the Associate Medical Director and the Ambulatory Care Division - Harborview Medical Center

PRIMARY JOB RESPONSIBILITIES

• Complex scheduling, managing calendars, and coordinating meetings

• Oversee daily office operations, ensuring a smooth and efficient workflow within the Ambulatory Care Division

• Prepare, edit, and distribute various documents, reports, and presentations as required

• Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items

• Arrange travel itineraries, accommodations, and transportation for the Associate Medical Director and other key personnel

• Assist in the planning and execution of special projects, ensuring deadlines are met and objectives are achieved

• Monitor and manage office budgets, including processing invoices and expense reports

REQUIRED QUALIFICATIONS

• Bachelor's degree in Business Administration, Healthcare Administration, or a related field

• 5 years of experience in an executive assistant or office management role, preferably in a healthcare setting

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with electronic health records (EHR) systems

• Excellent verbal and written communication skills

• Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously

• Ability to build and maintain positive relationships with a diverse group of individuals

• Demonstrated ability to handle sensitive information with discretion and integrity

• Equivalent experience may substitute for requirements

ABOUT HARBORVIEW MEDICAL CENTER

As the region's only Level I Trauma and verified burn center, Harborview Medical Center is a comprehensive healthcare facility owned by King County and operated by UW Medicine. It is dedicated to providing specialized care for a broad spectrum of patients from throughout the Pacific Northwest, including the most vulnerable residents of King County. It provides exemplary patient care in leading-edge centers of emphasis, including emergency medicine, trauma and burn care, neurosciences, ophthalmology, vascular surgery, HIV/AIDS, rehabilitation, mental health and substance abuse care.

Harborview employees are committed to the vital role the institution plays in the immediate community, as well as the entire Northwest region.

Challenge. Collaboration. Compassion. ( Become part of our team. Join our mission to make life healthier for everyone in our community

ABOUT UW MEDICINE - WHERE YOUR IMPACT GOES FURTHER

UW Medicine is Washington's only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine's mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow's physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes: Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. ( Join our mission to make life healthier for everyone in our community.

Compensation, Benefits and Position Details

Pay Range Minimum:

$61,512.00 annual

Pay Range Maximum:

$92,280.00 annual

Other Compensation:

Benefits:

For information about benefits for this position, visit

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW

Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.

Our Commitment

The University of Washington is proud to be an affirmative action and equal opportunity employer ( . All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at or .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law ( .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.